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Records Disposition Procedures
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Personnelman 3 & 2 - Military manual for government personnel administration
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Chapter VII Enlisted Distributionand Verification Report, Officer Distribution Control Report, and Diary Message Reporting System
outside cover of the U.S. Navy Officer Service Record, NAVPERS 1070/66, “ R E T I R E D ”     o r “DISCHARGED.” Then,  forward  the  one-record packet  to  NAVRESPERSCEN,  Code  401. NAVRESPERSCEN will subsequently forward the closed  service  record  documents  previously  indicated to   CHNAVPERS   (PERS   313C1)   to   update   the permanent record. The permanent personnel record and health treatment record are eventually sent to the National   Personnel   Records   Center,   St.   Louis, Missouri, for final disposition or archival records. Interservice  Transfers For  interservice  transfers,  you  must  use  different forwarding procedures, depending on the individual circumstances of each case. INTERSERVICE TRANSFER TO ANOTHER BRANCH OF THE U.S. ARMED FORCES.— For an officer who is discharged from the Regular Navy or Naval  Reserve  for  interservice  transfer  to  another branch of the U.S. Armed Forces, transfer the officer’s records  to  CHNAVPERS  (PERS  253C).  Mark  the mailing  envelope  “INTERSERVICE  TRANSFER  -  DO NOT   OPEN   IN   MAILROOM.”   For   additional information  on  interservice  transfers,  refer  to  the MILPERSMAN,  Article  3830140. TRANSFER   TO   ENLISTED   STATUS.— Occasionally, an officer will revert to enlisted status and remain on active duty. In this case, move the applicable documents such as security forms and page 2s to the 6-16 open   enlisted   service   record.   Retain   the   health treatment record at the current duty station. Transfer the  closed  officer  record  to  NAVRESPERSCEN,  Code 401. Deceased  Officers For a deceased record   or   health officer,  send  the  closed  service treatment   record   packet   to CHNAVPERS  (PERS  663).  Mark  the  mailing envelope   “DECEASED   -   DO   NOT   OPEN   IN MAILROOM.” SUMMARY This chapter has discussed the creation of officer personnel   records,   verification   of   officer   service records, officer microfiche records, and field service records and their contents. This chapter also discussed the officer’s junkjacket, and the transfer and disposition procedures  for  officer  service  records  and  health treatment records. After studying this chapter, you should have a very good idea of what an officer service record  is.  You  should  also  be  able  to  identify  the different pages that are filed in the officer service record and determine where they should be filed. If you are tasked with handling officer service records, you must remember that the information contained there is “for your  eyes  only.”   You  cannot  divulge  any  information from an officer’s service record to any person, unless that person is authorized to obtain such information for the performance of his or her duties.

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