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SECTION 12
EDVR section 12 (fig. 7-12) is a report of all
officer and enlisted personnel who are absent on
sailing, embarked, or assigned to the activity for
TAD to augment normal manning. EDVR section 12
also contains a listing of units, foreign military,
members of other services, and civilians embarked in a
ship.
Section 12 is updated from information submitted
by the activity via DMRS transactions. Strict adherence
to the verification requirements of this report is
essential. Remember, this information is used by
personnel managers who need to be able to determine
quickly nonship’s company and units embarked,
personnel assigned TAD to augment normal manning,
and ship’s company personnel who are absent when
ships or units get under way.
MAINTENANCE OF THE EDVR
You have read how the EDVR is a valuable asset to
personnel managers at every activity. An up-to-date
EDVR provides a single document with which activity
personnel managers can discuss manning posture with
placement authorities. But, the EDVR can be a valuable
management tool only if it is maintained properly. For
this reason, the EDVR should be updated daily. If you
are the PN assigned to this job, make certain you post
the changes as they occur. Daily posting not only helps
to keep your command’s EDVR up to date but also
substantially reduces the time you and other personnel
will spend in the monthly verification of this report.
VERIFICATION OF THE EDVR
Along with other assigned personnel at your
command, you may be tasked with verifying both the
EDVR and the ODCR. The verification of these
documents must be accomplished within the month your
command receives them. Your command must then
report compliance with verification requirements and
submit a memorandum (MEMO) transaction via the
DMRS.
CORRECTION OF INFORMATION
CONTAINED IN THE EDVR
When you are in the process of making corrections
to information contained in the EDVR, make sure you
refer to the MAPMIS Decision Logic Table contained
in section 15 of the Enlisted Distribution and
Verification Report Users’ Manual (EDVRMAN),
Document No. 1080#4 UM-01.
As a PN, you will be expected to acquire a certain
level of expertise in the EDVR. Be aware that the
information you have read in this chapter on the EDVR
is only partial. For additional information you should
review the EDVRMAN. If you need additional help in
understanding the EDVRMAN or the information
presented in this chapter, you should check with a senior
PN. He or she will be glad to assist you and explain any
information you may not understand
OFFICER DISTRIBUTION
CONTROL REPORT
BUPERS prepares an ODCR for each naval activity
with officer billets authorized or officers on board in a
temporary duty status. Officer billet and assignment
information in the ODCR represents the computer data
bank input by the Chief of Naval Operation (CNO);
BUPERS; Defense Finance and Accounting Service
(DFAS)-Cleveland Center, Cleveland, Ohio; EPMAC;
SDS; and various other sources. Figure 7-13 shows you
a sample ODCR.
Monthly, BUPERS prepares the ODCR as a
statement of account for pertinent Navy activities. The
ODCR provides each activity with a routine system for
verifying information contained in the MAPMIS officer
personnel data bank. It also provides BUPERS with
information needed by BUPERS to determine and
evaluate officer personnel requirements.
The validity of the ODCR information depends on
the timely submission of accurate data to BUPERS
through the DMRS, SDS, and other pertinent reporting
systems. Each activity should review its ODCR
thoroughly on receipt and correct all discrepancies by
using instructions provided in enclosure (2) of
the Format and Procedures for Validating the
Officer Distribution Control Report (ODCR),
BUPERSINST 1301.40.
Two copies of the ODCR are distributed to your
activity monthly. Commands requiring ODCRs of other
activities should request them directly from the activity
concerned. BUPERS distributes microfiche copies of
appropriate ODCRs to the unit level via the type
commanders.
To ensure timely receipt of the ODCR, each
activity’s current activity mailing address must be on
file. If your command’s mailing address changes or
needs correction, your command should notify
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