can access to prepare input to headquarters or to retrieve
information for themselves or their customers.
Pay and Personnel Events
Often, an action involving a Navy member occurs
requiring a change to the information stored in the data
base. That occurrence is called an event. For example,
when a Navy member reports to a PERSUPPDET for
duty, SDS calls that an activity gain event. The SDS
software program allows the SDS user to input data to
record each event.
When the event is inputted, it
receives a document control number (DCN). SDS
software also determines who needs to know about that
eventBUPERS, DFAS - Cleveland Center, or both,
and updates the field data base and sends data to
headquarters. Data is collected only one time, even if
it goes to two different headquarters. Each event is
assigned a unique event control number (ECN) when
the event is released for processing.
The SDS software program that processes event
input data contains many edits to help make sure only
valid data is entered. (NOTE: In the SDS software
program, edits refers to information that flags you and
tells whether or not certain entries are made correctly.)
Data sent from SDS sites to headquarters for update into
the master pay and personnel records average less than
a 3 percent error rate. If invalid data is entered during
event processing, SDS responds with a message to help
the user identify the problem. SDS tries to give
meaningful messages and be user friendly.
A series of SDS help screens are available to
provide the user with important information and valid
data entry codes. These help screens are a kind of
automated user manual. If a user is not sure about what
type of data is required, he or she can easily request help
from the system.
Suspense File and Feedback
SDS keeps track of events that have been sent to
MAPMIS, IMAPMIS, or JUMPS by creating a
suspense file. Data is kept in this file until MAPMIS,
IMAPMIS, or JUMPS sends feedback records to tell
what happened. This positive tracking capability helps
prevent important pay and personnel information from
Users can find what is in the data base by several
A record can be displayed on the KVDT.
The same screen information also can be printed
on one of the companion printers.
Many reports are available that can be selected
at the terminal and printed on the batch printer.
The SDS query capability lets a user search the
data base to find, display, and/or print records
meeting certain requirements.
Because the SDS contains data protected by the
Privacy Act, only authorized users may retrieve
information. Data contained in the SDS maybe viewed
or retrieved only for the proper performance of assigned
duties. This data should never be disclosed for other
than official use. Personnel who use data for other than
the performance of assigned duties should be reported
immediately to the terminal area security officer
(TASO) or any other person in authority.
SUPPORTING SOURCE DATA
The PERSUPPDET and GSS are the primary
functional organizations that SDS supports. The
Personnel Support Activity (PERSUPPACT), as the
managerial organization in the field geographical area,
is also supported by SDS. Within these field
organizations, personnel are selected to perform
specific jobs necessary for the operation of SDS. In this
section, you are introduced to the personnel who make
The terminal operator (TO), which will probably be
you the PN, is responsible for all event processing and
makes sure all required entries are correctly filled. The
To releases the event into the event file and prints a hard
copy for the supervisor for auditing and release.
Connect event entry reporting and processing are the
extent of the TOs responsibility.