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Verifying the Dependency Application/Record
of Emergency Data
Interview the officer to make certain the
Dependency Application/Record of Emergency Data,
NAVPERS 1070/602, is current and any Servicemen’s
Group Life Insurance (SGLI) beneficiary designations
recorded on the Servicemen’s Group Life Insurance
Election and Certificate, SGLV-8286, are according to
the officer’s desires.
FORWARDING DOCUMENTS
To create a permanent record for newly
commissioned officers, you must forward officer record
documents (as indicated in MILPERSMAN, Article
5030131 and as discussed earlier). You must securely
fasten the documents in a single complete group for each
officer. You may send documents for several officers in
a single mailing envelope or container. Mark the
mailing envelope or container “OFFICER
APPOINTMENT - DO NOT OPEN IN THE
MAILROOM.”
Now that you have read about the procedures for
opening an officer service record, you need to
understand some of the more important aspects of the
two required records-the permanent microfiche record
and the service field record.
PERMANENT MICROFICHE
OFFICER RECORD
According to the MILPERSMAN, Article 5010110,
the permanent microfiche officer service record is
maintained by CHNAVPERS. This record is intended
to reflect the official history of the officer’s career in the
Navy and should contain any document that bears or
reflects on the character, performance, professional
qualifications, and fitness of the officer. Documents of
a personal nature such as birth certificates, marriage
licenses, and court decrees are not filed in the permanent
microfiche record.
The permanent microfiche officer service record is
the property of the U.S. Government and not the officer
concerned. The officer microfiche record, as in the case
of the enlisted microfiche record, is of particular
importance in selection for promotion. It is reviewed
when any change in status is contemplated, such as
assignment to duty, special details, trial by general
court-martial, and/or disciplinary action by
CHNAVPERS. The review of officer service records is
limited to personnel who are required to review these
6-3
records in the performance of their official duties
according to the MILPERSMAN, Article 5010110.
Refer to the MILPERSMAN, Article 5010110, for
additional information concerning the permanent
microfiche officer record. Also refer to the
MILPERSMAN, Article 5010125, which discusses the
availability of these records.
OFFICER FIELD SERVICE
RECORD
According to the MILPERSMAN, Article
5030160, the U.S. Navy Officer Service Record,
NAVPERS 1070/66, is kept for each current officer of
the Regular Navy or Naval Reserve. This record is
known as the officer field service record and is the
officer personnel record that you, the PN, will most
likely encounter. It consists of a flat folder bearing the
officer’s full name and social security number (SSN).
As in the case of enlisted service records, all signatures
in officer service records must be in black or blue-black
ink.
PURPOSE
The officer field service record serves a dual
purpose. First, it serves as a record of vital events in an
officer’s career for use in assignment, promotion, and
permanent recordkeeping. If the permanent microfiche
record is lost or damaged, the field service record
becomes the first source of replacement documents.
Second, the officer field service record assists the
commanding officer in making daily personnel
decisions.
MANAGEMENT
Maintenance and management of the officer field
service records depend on the location where the records
are maintained and the responsibilities associated with
maintaining these records.
Location
Normally, the location of an officer’s service record
will depend on the officer’s assigned duty station.
The personnel support activity detachment
(PERSUPPDET) maintains officer service records for
officers stationed ashore. The ship’s personnel and/or
administrative office maintains these records for
officers who are stationed aboard ship. For officers
attached to a squadron, the field service records are
normally maintained in the administrative office
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