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Figure 5-29.—Service record check-out card
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Personnelman 3 & 2 - Military manual for government personnel administration
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Closing and Disposing of Enlisted Service Records
Figure 5-30 shows a sample copy of a microfiche record obtained  from  CHNAVPERS  by  request  from  an individual service member. What  if  you  receive  the  microfiche  copy  of  the service  record  from  PERS  313C1  and  no  other  copies? You  must  find  a  microfiche  reader/printer  so  that  you can make copies of the microfiche pages. Most shore commands  will  have  some  type  of  microfiche reader/printer that can be used by other commands to make  copies  of  microfiche  pages. Tracing a missing service record can be a difficult and  frustrating  task.  There  fore,  you  should  maintain  a good   check-out/check-in   system.   For   additional instructions concerning the availability of microfiche records,  refer  to  the  MILPERSMAN,  Article  5010125. PURGING  SERVICE  RECORDS Have  you  ever  walked  into  a  personnel  office  and taken a look at the service records file? Have you ever noticed  service  records  that  are  falling  apart  because there are so many unneeded documents in them? Have you ever walked into a PERSUPPDET and noticed desks  or  counters  covered  with  piles  of  service  records that each appears to be about 5 inches thick? Why do you think this happens? Take a guess. Give up? Well, overstuffed  service  records  and  bulging  service  record files can usually be traced to a lack of proper purging and maintenance of these records on the part of the personnel   office. When to Purge A  member’s  service  record  can  be  purged  as  often as necessary. There is no maximum number of times a service record can be purged. On the other hand, there are  occasions  on  which  a  member’s  service  record should  always  be  purged.  At  a  minimum,  enlisted service records should be purged at the following times: l l Upon a member’s arrival at a command, whether it  be  for  TAD,  temporary  duty  (TEMDU),  or permanent duty. For members who are serving on permanent duty at your command, you should purge the service records  at  least  annually  and  upon  their permanent  detachment. A conscientious PN does not need to be told when to purge a service record, he or she just does it.  Are you a  conscientious  PN? Figure 5-30.—Copy of a microfiche record. 5-54

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