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Figure 5-30 shows a sample copy of a microfiche record
obtained from CHNAVPERS by request from an
individual service member.
What if you receive the microfiche copy of the
service record from PERS 313C1 and no other copies?
You must find a microfiche reader/printer so that you
can make copies of the microfiche pages. Most shore
commands will have some type of microfiche
reader/printer that can be used by other commands to
make copies of microfiche pages.
Tracing a missing service record can be a difficult
and frustrating task. There fore, you should maintain a
good check-out/check-in system. For additional
instructions concerning the availability of microfiche
records, refer to the MILPERSMAN, Article 5010125.
PURGING SERVICE RECORDS
Have you ever walked into a personnel office and
taken a look at the service records file? Have you ever
noticed service records that are falling apart because
there are so many unneeded documents in them? Have
you ever walked into a PERSUPPDET and noticed
desks or counters covered with piles of service records
that each appears to be about 5 inches thick? Why do
you think this happens? Take a guess. Give up? Well,
overstuffed service records and bulging service record
files can usually be traced to a lack of proper purging
and maintenance of these records on the part of the
personnel office.
When to Purge
A member’s service record can be purged as often
as necessary. There is no maximum number of times a
service record can be purged. On the other hand, there
are occasions on which a member’s service record
should always be purged. At a minimum, enlisted
service records should be purged at the following times:
l
l
Upon a member’s arrival at a command, whether
it be for TAD, temporary duty (TEMDU), or
permanent duty.
For members who are serving on permanent duty
at your command, you should purge the service
records at least annually and upon their
permanent detachment.
A conscientious PN does not need to be told when
to purge a service record, he or she just does it. Are you
a conscientious PN?
Figure 5-30.—Copy of a microfiche record.
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