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Enlisted Performance Evaluation Reports
Personnelman 3 & 2 - Military manual for government personnel administration
Performance Information Memorandum (PIM)
Remember also that if you stay in the Navy for one term, or even if you decide to make the Navy a career, you will be expected and required to supervise others at one  time  or  another. When  you  supervise  other individuals, you will expect them to respect you. If you are supervising Navy or civilian personnel, demonstrate high  standards  both  professionally  and  personally. Provide clear instructions. Let your people understand what  is  expected  of  them.  Monitor  their  performance and provide guidance as needed. You may not like everyone   around   you,   but   understanding   their requirements and personalities will at least allow you to respect them for what they are. Before you can be a good leader, you must be a good follower. Whether you are supervising other people or being supervised, respecting authority is expected and required of you according to  Navy  Regulations.  If you plan to stay in the Navy, showing respect for authority is just common sense and the normal way of doing business! REGULAR FITNESS AND EVALUATION REPORTS For  every  Navy  enlisted  service  member,  regular fitness and evaluation reports must cover, day for day, all periods of enlisted service on active duty or in drilling Reserve  programs.    The only exception is during the member’s initial entry training or as otherwise provided in BUPERSINST 1610.10. Periodic  reports,  transfer  reports,  separation  (SEP) reports,  advancement/frocking  (ADV)  reports,  and special (SPEC) reports, are all considered to be regular fitness and evaluation reports. Periodic reports are the only reports that must be submitted on specific dates. The other reports are submitted as necessary. Periodic reports are submitted by commands annually on the dates shown in figure 5-31 for both active duty and drilling  Reserve  personnel.  Figure  5-31  shows  the submission  date  requirements  by  paygrade. PAYGRADE E-9 E-8 E-7 E-6 E-5 E-4 E-3/E-2/E-1 DATES 15 April 15  September 15  September 15 November 15  March 15 June and 15 December 15 January and 15 July Figure 5-31.—Dates when periodic evaluations are due. A periodic report may be omitted if the period of the report will be less than 3 months. However, if this period is omitted, it must be included in the next regular report. This is to make sure a day-for-day continuity is maintained. Keep in mind that no report period may exceed   15   months   without   prior   approval   of CHNAVPERS  (PERS  322). CONCURRENT AND CONCURRENT/REGULAR  FITNESS AND EVALUATION REPORTS Concurrent fitness and evaluation reports provide a record of significant performance that cannot be directly observed  by  the  regular  reporting  senior. Conditions Concurrent  fitness  and  evaluation  reports  are optional unless required by the member’s orders or applicable  directives.    They  are  usually  submitted  as transfer  reports,  but  may  be  submitted  on  other occasions as needed. For example, if an individual is away from his or her permanent duty station under competent written orders and it becomes necessary because of the periodic reports submission requirements to give that individual a performance evaluation report, the CO of the TAD or additional duty (ADDU) location will write a concurrent report. Requirements The  report  period  for  a  concurrent  fitness  or evaluation  report  should  normally  be  at  least  3  months unless the report is required by orders or directives, or is submitted to document exceptionally superior or substandard  performance. Commands  that  prepare  concurrent  reports  must forward  all  copies  of  the  concurrent  reports  to  the regular reporting senior and retain a copy for their files. The regular reporting senior must, within 7 days, either countersign the concurrent report and forward it for filing, or return it with an explanation to the concurrent reporting  senior.  The  countersignature  verifies  that  the report  has  been  properly  submitted  but  does  not necessarily  imply  agreement  with  the  contents. The  regular  reporting  senior  may  endorse  a concurrent  report  as  concurrent/regular,  provided  this will maintain the continuity of regular reports. This procedure  may  be  followed  even  if  a  regular  report  is not  due.  If  a  concurrent/regular  report  overlaps  a 5-57

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