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Figure  4-4.Record of Disclosure, OPNAV Form 5511/13
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Personnelman 3 & 2 - Military manual for government personnel administration
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Procedures and Responsibilities for Outgoing Correspondence
retains the routed flimsy control form and disclosure sheet   for   his/her   records   and   control   of   the correspondence. The TSCO then files the original control form by holder and ACN sequence. In this manner the TSCO has an up-to-date record of all Top Secret material held by individuals within the command. The  TSCO  annotates  the  flimsy  of  the  OPNAV Form 5216/10 in the incoming Top Secret log as to the disposition of the correspondent. Top Secret material must be handled according to OPNAVINST  5510.1.  It  must  be  under  constant surveillance   by   authorized   and   properly   cleared personnel  when  outside  the  safes.  A  continuous  chain of  receipts  must  be  maintained. Responsibilities Department heads are responsible for classified material  that  enters  their  department’s  mail  system  for internal  routing  or  for  permanent  retention.  All officers  should  review  unclassified  mail  routing  at  least once  each  working  day.  When  an  officer  has  been designated  for information  on the routing stamp, he/she should   read   the   correspondence   and   initial   the appropriate section of the routing stamp. If an officer’s action   is   required   on   a   particular   piece   of correspondence, he/she is responsible for taking action before the date indicated. An officer who is designated to   retain   correspondence   may   remove   the correspondent  when  all  other  routing  is  completed following the prescribed procedures as outlined for retention of classified documents and return of control sheet  originals. CROSS-REFERENCE  LOCATOR  SHEETS The  spread  of  classified  material  through indiscriminate distribution or copy reproduction is a constant  source  of  difficulty.  When  classified  material is  indiscriminately  reproduced,  accounting  is  enlarged or  circumvented  and  updating  generally  fails.  A cross-reference locator sheet (fig. 4-5) should be kept Figure  4-5.—Cross-reference  locator  sheet. 4-8

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