| |
retains the routed flimsy control form and disclosure
sheet for his/her records and control of the
correspondence.
The TSCO then files the original control form by
holder and ACN sequence. In this manner the TSCO
has an up-to-date record of all Top Secret material held
by individuals within the command.
The TSCO annotates the flimsy of the OPNAV
Form 5216/10 in the incoming Top Secret log as to the
disposition of the correspondent.
Top Secret material must be handled according to
OPNAVINST 5510.1. It must be under constant
surveillance by authorized and properly cleared
personnel when outside the safes. A continuous chain
of receipts must be maintained.
Responsibilities
Department heads are responsible for classified
material that enters their department’s mail system for
internal routing or for permanent retention. All
officers should review unclassified mail routing at least
once each working day. When an officer has been
designated for information on the routing stamp, he/she
should read the correspondence and initial the
appropriate section of the routing stamp. If an officer’s
action is required on a particular piece of
correspondence, he/she is responsible for taking action
before the date indicated. An officer who is designated
to retain correspondence may remove the
correspondent when all other routing is completed
following the prescribed procedures as outlined for
retention of classified documents and return of control
sheet originals.
CROSS-REFERENCE LOCATOR SHEETS
The spread of classified material through
indiscriminate distribution or copy reproduction is a
constant source of difficulty. When classified material
is indiscriminately reproduced, accounting is enlarged
or circumvented and updating generally fails. A
cross-reference locator sheet (fig. 4-5) should be kept
Figure 4-5.—Cross-reference locator sheet.
4-8
|
