even to a different document.
Word processing is
particularly useful for documents that are repetitive or
that require a lot of revisions, such as letters,
instructions, and notices. Use of a computer saves time
and a lot of rekeying.
Other features and software often available with a
word processing software package include spelling
checkers, mailing list programs, document compilation
programs, and communications programs.
Spelling checker software helps find misspelled
words but not a misused real word. This type of
software scans the text, matching each word against a
dictionary of words. If the word is not found in the
dictionary, the system flags the word. You check it. If
it is a real word and spelled correctly, you can add it to
the dictionary. If it is misspelled, you can correct it.
Youll still have to proofread the document to make sure
that everything was keyed and that the words are used
Mailing list programs software lets you maintain
name and address files. They often include a capability
to individualize letters and reports by inserting names,
words, or phrases to personalize them. Generally, word
processing software has a merge feature that can be used
for creating and maintaining names and addresses.
Document compilation programs are useful when
you have standard paragraphs of information that you
need to combine in different ways for various purposes.
For example, you may be answering inquiries or
someone in your office maybe required to put together
contracts or proposals. Once you select the standard
paragraphs you want, you add variable information.
This saves both keying and proofreading time.
Communications software and hardware enable
you to transmit and receive text on your microcomputer.
Many organizations use this capability for electronic
mail. In a matter of minutes you can enter and transmit
a memorandum to other commands or to personnel in
You can transmit monthly reports,
instructions, notices, or any documents prepared on the
microcomputer via a modem.
SOURCE DATA SYSTEM
The following paragraphs contain a discussion of
the source data system (SDS). In particular, SDS is
defined in terms of its operating concepts, the
organization structure that supports SDS, and the
organization of the SDS pertaining to event processing,
event accounting, security, and events reported.
SOURCE DATA SYSTEM SUPPORT OF
FIELD PAY AND PERSONNEL
The Pay and Personnel SDS is an automated
information system that provides the Pay and Personnel
Administrative Support System (PASS), the
Geographically Separated Site (GSS) offices ashore,
and the personnel and disbursing offices afloat direct
assistance in the performance of their missions.
Through the combination of data processing and
communications facilities, SDS supports field pay and
personnel management in three different ways:
1. SDS helps the field prepare and send necessary
data to headquarters (BUPERS, Washington, DC, and
the Defense Finance and Accounting Service (DFAS) -
Cleveland Center, Cleveland, Ohio) in a reduced
timeframe with increased accuracy. By sending data
that affects individuals and their careers in a reduced
timeframe, customer service is substantially increased.
2. SDS provides the field with an opportunity to
receive timely feedback from BUPERS and
DFAS - Cleveland Center.
3. SDS provides a variety of data storage and
retrieval capabilities to support the local information
needs of the field offices and their customers.
SDS capabilities have had a tremendous impact on
the administrative/personnel/disbursing offices ability
to accomplish their jobs in a number of ways.
. The SDS has improved the working environment
at Personnel Support Activity Detachments
(PERSUPPDETs) by removing much of the monotony
from their jobs.
l SDS enables the operator or user to recall a
document on a key video display terminal (KVDT) and
correct any incorrect information.
. If you typed optical character recognition (OCR)
documents in the recent past, you can remember how
frustrating it was to have to retype them over and over
when mistakes were made. This does not mean that
when you use the SDS computer that mistakes are not
made. Sure mistakes are made. Mistakes are made
when you input incorrect information. This is,
however, a system that allows you to retrieve and
correct data much more rapidly.
l A powerful inquiry system allows you, the
operator to look up information in a local data base