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Personnelman 3 & 2 - Military manual for government personnel administration
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Appendix I Glossary - 14214_363
should hand-carry the document(s) to the disbursing office. NOTE:  Your   office   might   have   a   policy   for delivering  documents  to  the  disbursing  office  on  a periodic basis, meaning twice a day or three times a day. Remember also that you must place a copy of the document  or  documents  in  the  member’s  service  record. The purpose of placing a copy of the SDS document in a member’s record is to show the member that the request was taken care of, and of course, for future reference. If, after the documents have been delivered to the disbursing office, errors are discovered by the DKs, they will return them to your office for corrective action. Make sure you correct them, take out the incorrect copies from the members’ service record, and deliver new  documents  to  the  disbursing  office  after  you  and your  supervisor  have  reverified  the  documents  for accuracy and a signature is obtained. Remember to file a copy of the new document in the member’s service record. If the documents delivered to the disbursing office are determined to be accurate, they will be released and the  disbursing  office  personnel  will  forward  copies  to your office for your administrative files. The copies that are received from the disbursing office are assigned an  ECN.  You  should  file  copies  of  the  documents containing the ECN in the member’s record and in any other  administrative  files  you  are  required  to  maintain. Of  course  entitlement  documents  are  not  the  only documents that you will be required to type as a PN3 or PN2.  In  addition  to  these  entitlement  documents,  you will be required to type such documents as NAVPERS 1070/601s,  NAVPERS  1070/602s,  NAVPERS 1070/606s,  NAVPERS  1070/607s,  NAVPERS 1070/621s,  and  NAVPERS  1070/622s.  You  will  be required to type whatever documents are necessary while performing your duties as a Personnelman. Whether you are aboard a ship or a PERSUPPDET, handling  pay  documents  or  any  other  documents  that affect  a  member’s  career  must  be  completed  carefully and with concern. Members rely on you to take care of their needs. Take care of them. Members do not like to be overpaid or underpaid, especially if it is due to your negligence. SUMMARY This chapter contains a discussion on electronic data  processing. The   different   classifications   of computers   were   identified—special-purpose computers,   general-purpose   computers,   analog computers, and digital computers. Also, the chapter contains a discussion about word processing to include the  use  of  spell  checking  programs,  mailing  list programs, data base programs, and communications programs. Also SDS was discussed to include its many capabilities  and  how  this  system  has  helped  improve performance in the PASS and GSS offices and on ships through the use of UMIDS. In this chapter, you also learned about a new computer system innovation called BUPERS  ACCESS,  which allows fleet Sailors easy access  to  the  Bureau  of  Naval  Personnel.  In  addition, the handling of documents between the personnel office and disbursing office by PNs and DKs was discussed. 15-11

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