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should hand-carry the document(s) to the disbursing
office.
NOTE: Your office might have a policy for
delivering documents to the disbursing office on a
periodic basis, meaning twice a day or three times a day.
Remember also that you must place a copy of the
document or documents in the member’s service record.
The purpose of placing a copy of the SDS document in
a member’s record is to show the member that the
request was taken care of, and of course, for future
reference.
If, after the documents have been delivered to the
disbursing office, errors are discovered by the DKs,
they will return them to your office for corrective action.
Make sure you correct them, take out the incorrect
copies from the members’ service record, and deliver
new documents to the disbursing office after you and
your supervisor have reverified the documents for
accuracy and a signature is obtained. Remember to file
a copy of the new document in the member’s service
record.
If the documents delivered to the disbursing office
are determined to be accurate, they will be released and
the disbursing office personnel will forward copies to
your office for your administrative files. The copies
that are received from the disbursing office are assigned
an ECN. You should file copies of the documents
containing the ECN in the member’s record and in any
other administrative files you are required to maintain.
Of course entitlement documents are not the only
documents that you will be required to type as a PN3 or
PN2. In addition to these entitlement documents, you
will be required to type such documents as NAVPERS
1070/601s, NAVPERS 1070/602s, NAVPERS
1070/606s, NAVPERS 1070/607s, NAVPERS
1070/621s, and NAVPERS 1070/622s. You will be
required to type whatever documents are necessary
while performing your duties as a Personnelman.
Whether you are aboard a ship or a PERSUPPDET,
handling pay documents or any other documents that
affect a member’s career must be completed carefully
and with concern. Members rely on you to take care of
their needs. Take care of them. Members do not like to
be overpaid or underpaid, especially if it is due to your
negligence.
SUMMARY
This chapter contains a discussion on electronic
data processing.
The different classifications of
computers were identified—special-purpose
computers, general-purpose computers, analog
computers, and digital computers. Also, the chapter
contains a discussion about word processing to include
the use of spell checking programs, mailing list
programs, data base programs, and communications
programs. Also SDS was discussed to include its many
capabilities and how this system has helped improve
performance in the PASS and GSS offices and on ships
through the use of UMIDS. In this chapter, you also
learned about a new computer system innovation called
BUPERS ACCESS, which allows fleet Sailors easy
access to the Bureau of Naval Personnel. In addition,
the handling of documents between the personnel office
and disbursing office by PNs and DKs was discussed.
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