TYPES OF AVAILABILITY REPORTS
There are three types of availability reports. They
are immediate, regular, and accession availability
reports. They are discussed as follows.
Immediate Availability Reports
Immediate availability reports are reports that are
submitted on personnel whose availability date is less
than 21 days in the future.
Regular Availability Reports
Regular availability reports are reports that are
submitted on personnel whose availability date is 21
days or more in the future.
Accession Availability Reports
Accession availability reports are reports that are
submitted on personnel who are being initially gained
to active enlisted naval strength. All accession
availability reports are considered immediate.
SERVICE RECORD MAINTENANCE
After the availability report is submitted following
guidelines contained in chapter 20 of the
ENLTRANSMAN or the DMRSMAN, as appropriate,
a copy of the availability report must be immediately
filed in the individuals service record. The copy of the
availability report must remain in the individuals
service record until orders satisfying the availability are
received from the assignment control authority (ACA).
An availability report is the written communication
by a command to the ACA that an individual requires
assignment or reassignment. Since the ACA is not the
same for all personnel, it is critical that your command
prepare and transmit the availability report to the proper
You may be wondering about what an ACA actually
is. Well, the ACA is the organization responsible for
personnel assignments. For example, BUPERS is the
ACA for Rated/Designated Enlisted Personnel
(Excluding Training and Administration of the Naval
Reserve [TAR] personnel); EPMAC is the ACA for
NonRated/NonDesignated Enlisted Personnel; and the
Naval Reserve Personnel Center (NAVRESPERSCEN)
is the ACA for TAR personnel.
TRANSMISSION OF AVAILABILITY
Availability reports can be sent either by DMRS or
in narrative form as appropriate. You will read about
which reports require which type of transmission later
in this section. Lets first look at DMRS reports.
The requirement for submitting DMRS availability
reports is designed to benefit activities that do not have
Availability Reporting and Tracking Module (ARTM)
or accession availability reporting capabilities. The
primary beneficiaries of this system are fleet and mobile
units. If you use ARTM to submit availabilities,
continue to submit ARTMs. Submit accession
availabilities per the provisions of chapter 20 of the
Immediate and regular availability reports and
associated duty preferences of the individual being
made available must be reported via the DMRS to
EPMAC DIARY NEW ORLEANS LA as per reporting
procedures outlined in section 2 of the DMRSMAN,
and using formats in the DMRSMAN, section 15.
EPMAC transmits availability information submitted
via the DMRS to the cognizant ACA. This eliminates
the need for the ACA to manually code and enter the
availability data and associated duty preferences in the
master file for the individuals being made available.
DMRS availability reporting capability provides for
direct computer input of availability and associate duty
preference information, thereby saving 1 to 2 days
processing time over the manual method.
Not all reports can be submitted via DMRS. For
example, class DG (Submarine Disqualification), DZ
(Special Case Avails), and F (Accession Avails) cannot
be submitted via DMRS. All class DG, DZ and F avails
need to be submitted in narrative form to the appropriate
ACA due to additional information that cannot be
provided through the availability reporting features of
DMRS. Classes of availabilities including D and F are
explained later in this section. You should, however,
refer to chapter 20 of the ENLTRANSMAN for
additional information and detailed descriptions.
Availability reports for TAR personnel need to be
submitted per guidelines in chapter 20 of the
ENLTRANSMAN because NAVRESPERSCEN needs
to see the availability report first be fore BUPERS does.
Under DMRS, avail transactions automatically go to
BUPERS via EPMAC.
You should also refer to chapter 20 of the
ENLTRANSMAN for additional information and