Immediately verify the service record with the
individual at the time when the member is received
Completing this action cannot be
overemphasized. Verifying the service record must be
accomplished during the receipt process to make sure
that the record is correct and completely up to date, and
also that information concerting the individual on the
EDVR is correct.
In conducting the record verification upon receipt,
you are ensuring that the service record data is correct
before the record is filed away and either forgotten or
neglected because of higher priority tasks. Take the
necessary steps to correct any deficiencies in the record,
such as missing transfer evaluations or service record
entries. The verification process will not only improve
your service to the member, but it may save you and the
command from future embarrassment.
Verification of Service Records
Whenever personnel report aboard regardless of
their paygrade, one of your responsibilities is to verify
the service record together with the member. This
verification is necessary so any discrepancies noted can
be corrected on the spot or shortly thereafter. You may
be asking yourself how this is done. Well, here are some
of the steps you should take.
1. Review all the information on your commands
EDVR and make sure that all information pertinent to
the member is correctly reflected in the EDVR. If you
find mistakes, write them down on a separate sheet of
paper so you may take corrective action at a later time.
Review both sides of the enlisted service record.
2. Make sure that the appropriate pages on the
right-hand side of the service record are all accounted
for. Make sure that pages requiring the members
complete name, social security number, and branch are
completed. If you notice that pages do not contain this
information, or are partially completed, you should type
in this information.
3. If the service record needs to be replaced,
replace it and neatly identify the new service record as
being the members. Use a label-maker, if possible, to
make up the members name, social security number,
and branch of service; otherwise, neatly write the
4. If you determine that an action is required based
on service record verifications and you need to send
messages or letters outside the command, make sure
you establish an action tickler. This is necessary so that
you can make sure that the required action is currently
Purging Service Records
Purging of service records was discussed in chapter
5 of this TRAMAN. Since the verification of service
records was discussed here, it is necessary to once again
remind you that you should also purge service records
whenever you receive new personnel on board your
Service records should always be purged upon a
members arrival to a command, whether it be for TAD,
TEMDU, or permanent duty. For members who are
serving on permanent duty at your command, you
should purge their records at least annually and upon
their permanent detachment. You can, however, purge
them as often as necessary.
The documents you purge from the service record
should be documents that have served their purpose and
are no longer needed to be filed in the service record.
You should use common sense in this matter. If in
doubt, ask your supervisor if a document or documents
should remain in the service record.
Do not discard documents. You should give all the
documents you purge from service records to the
respective individual. You should also explain to them
that they should keep these documents as long as they
can or for future reference.
Upon members check-in, you should furnish
him/her the forms necessary to file travel claims,
dependents travel claims, and DLA, if applicable.
Copies of the front section of both member and
dependent travel claims are shown in figures 12-11 and
If a dependents claim for DLA is filed, it must be
supported by the previous NAVPERS 1070/602. If the
previous Page 2 has been lost or destroyed, the claim(s)
should be supported by an updated copy. Forward
completed claims with the original and copies of orders
and endorsements to the disbursing office so that the
claim can be settled promptly.
Information and instructions on the completion of
travel claims for both member and dependents is found
in the U.S. Navy Travel Instructions (NTI), NAVSO