Quantcast Chart Ordering System - 14221_53

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Ordering, Labelling, and Stowing Charts - 14221_54
Chart Ordering System Background Information DMA  Branch Offices Chart Allowances Automatic Initial Distribution (AID) When  a  ship  is  first  commissioned,  it  is  outfitted  by  DMAODS  with  its initial  allowance  of  charts  and  publications.  During  normal  operations, some  charts  will  wear  out  and  requirements  for  additional  copies  of high-use  charts  will  be  established.  New  and  revised  charts  and publications  are  received  by  your  ship  through  the  Automatic  Initial Distribution  (AID)  System,  which  will  be  discussed  later  in  this  chapter. The  DMAODS  issues  all  DMA  maps,  charts,  and  publications.  A  major unit  of  the  DMAODS  is  its  DMA  Distribution  Control  Point  (DDCP)  in Washington,  DC.  Submit  all  requisitions  to  DDCP.  Improper planning  on  your  part  does  not  constitute  a  crisis  for  local  offices  of DMA.  When  you  use  a  chart,  always  order  a  new  chart  in  a  timely manner. The  DMA  offices  and  branch  offices  stock  limited  quantities  of  products to  meet  immediate  operational  needs.  You  may  obtain  products  from them  if  time  does  not  permit  you  to  submit  a  requisition  to  the  DDCP. When  you  visit  a  DMA  office  or  branch  office,  be  sure  that  you  carry  a completed  requisition  form  with  you.  This  form  must  be  signed  by  the commanding  officer. The  basic  load  of  maps,  charts,  and  publications  your  ship  is  required  to hold  is  prescribed  in  allowance  instructions  issued  by  your  fleet commander  or  type  commander.  In  some  cases  a  ship  may  have  a permanent  allowance  that  is  supplemented  by  another  allowance  that  will cover  the  area  to  which  the  ship  deploys.  In  such  cases  your deployment  allowance  is  normally  requested  by  your  type  commander from  DMAODS  about  3  months  before  your  deployment.  You  should become  familiar  with  the  allowance  instructions  that  pertain  to  your ship. AID  refers  to  the  automatic  issue  of  predetermined  quantities  of  new  or revised  products.  AID  is  the  means  by  which  your  ship’s  allowances  of charts  and  publications  is  kept  current  with  no  requisitioning  action required  on  your  part.  Annually  the  DMAODS  forwards  to  each  U.S. Navy  ship  on  AID  a  computer  listing,  called  an  AID  Requirements  for Customer  Report  (R-05),  to  allow  the  command  to  confirm  its  allowance holdings.  Upon  receipt,  an  annual  inventory  must  be  conducted. 1-37

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