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Appendix 1 Definition of Ship's Store Terms
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Appendix 1, Continued - 14237_205
CUSTODIAN   (RESPONSIBLE   CUSTO- DIAN).  A  custodian  (responsible  custodian)  is  a person  held  responsible  for  the  operation  of  a ship’s   store   activity   and   strict   custody   of   the material used in it. DELIVERY  ORDER.  A  delivery  order  is  an order  for  material  under  an  existing  indefinite delivery  contract.  An  item  ordered  from  the  Ship’s Store Contract Bulletin is procured via a delivery order. EMBLEMATIC   ITEMS.   Emblematic   items are  items  bearing  the  ship’s  identification  (such as ball caps, belt buckles, T-shirts, lighters, mugs, etc.). Since these items have the ship’s identifica- tion  on  them,  they  have  no  sales  potential  for another ship. Procurement therefore must not ex- ceed  90  days’  anticipated  sales. EXCESS  PROFITS.  Excess  profits  are  pro- fits that exceed the maximum allowed 15% of the cost  of  retail  sales. EXCESS  STOCK.  Excess  stock  is  the  material by line item that exceeds the maximum allowed 90-day  inventory  level. EXPENDITURE.   An   expenditure   is   the removal  of  stock  from  the  accountability  of  a ship’s  store  officer. FAST   PAY   PROCEDURES.   Fast   pay   pro- cedures are designed to expedite payment to the vendor for material that has been delivered to a common  carrier,  post  office,  or  other  means  to point  of  first  receipt  by  the  government.  The vendor   agrees   to   replace,   repair,   or   correct material  not  received  at  the  first  specified  destina- tion,  damaged  in  shipping,  or  not  conforming  to the  specifications  of  the  order. F.O.B.  Free  on  Board,  or  Freight  on  Board. F.O.B.   DESTINATION.   F.O.B.   Destination on  a  purchase  order  or  contract  indicates  the vendor   will   pay   all   transportation   costs   for material  sent  to  the  ship.  All  material  ordered from  the  Ship’s  Store  Contract  Bulletin  will specify   F.O.B.   Destination. F.O.B. ORIGIN. F.O.B. Origin on a purchase order  or  contract  indicates  the  ship  will  pay  all transportation  costs  for  material  received. F.O.B.  OTHER.  F.O.B.  Other  on  a  purchase order or contract indicates the ship will pay the transportation  costs  for  material  received. F.O.B.  SHIPPING  POINT.  Same  as  F.O.B. Origin. FOUNTAIN.  See  Snack  Bar. GROUP  SALE.  A  group  sale  is  a  sale  of merchandise to a group in which several individual orders  have  been  consolidated.  A  group  sale  is made when individual sales to personnel cannot be  made. GUARANTEED   SALES   ITEMS.   Guaran- teed sales items are items that may be returned to  a  vendor  for  replacement,  credit,  or  cash  re- fund  when  they  are  shopworn,  defective,  or  out of  season. HEALTH   AND   COMFORT   ISSUES.   A health  and  comfort  issue  provides  toilet  goods, tobacco,   clothing   items,   and   other   necessities required for the health and well-being of person- nel  without  sufficient  funds  to  purchase  them. HIGH  LIMIT.  A  high  limit  is  the  maximum quantity of material to be maintained on hand and on  order  to  sustain  current  operations.  It  includes the  sum  of  stocks  represented  by  the  operating level,   the   safety   level,   and   the   order   and shipping   time. (Equivalent  to  requisitioning objective.) INTRASTORE  TRANSFER.  An  intrastore transfer is a movement of stock from the respon- sibility  of  one  custodian  to  that  of  another. INVOICE.  An  invoice  is  an  itemized  list  of material  or  services  rendered  or  received,  in- cluding  quantities,  prices,  etc. INVOLUNTARY   PRICE   CHANGES.   In- voluntary  price  changes  are  price  changes  that  are beyond  the  control  of  the  ship’s  store  officer. They  include  standard  price  adjustments  and  pur- chase  variances  on  Navy  clothing. ISSUE.  An  issue  is  an  expenditure  of  stock for  some  further  purpose.  Issues  reduce  ac- countability. ISSUE  FOR  USE.  See  Cost  of  Operations Issue. AI-2

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