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Foreign Merchandise for Stock - 14237_60
CHAPTER  4 PROCUREMENT As  a  senior  petty  officer,  you  will  have  increas- ing  responsibilities  in  the  areas  of  selection,  in- ventory planning, and procurement of ship’s store stock.   Ship’s   store   stock   includes   all   articles intended  for  resale  in  the  ship’s  store,  consumable materials   intended   for   use   in   related   service activities,  and  minor  equipment  and  parts  not included  in  allowance  lists  for  related  service activities.  In  addition  to  ship’s  store  stock,  you may  assist  in  the  procurement  of  major  equip- ment,  equipment  repair  services,  and  other  supply department materials. AUTHORIZED    MERCHANDISE Before  you  can  decide  what  merchandise  to stock, you must be aware of what items you are allowed   to   carry. Because   of   the   varying restrictions  on  different  types  of  merchandise, determining  whether  an  item  is  authorized  can be   somewhat   confusing.   Basically,   however, merchandise can be divided into four categories, each  of  which  will  be  discussed  below. U.S.  merchandise  for  stock U.S.  merchandise  for  special  order Foreign  merchandise  for  stock Foreign  merchandise  for  special  order U.S.  MERCHANDISE  FOR  STOCK In your procurement of ship’s store stock, you will probably order more U.S. merchandise than any other type of stock. Although U.S. merchan- dise  is  the  broadest  category  of  available  stock, you must still determine which items have been authorized for the ship’s store. Fortunately, there are  resources  you  can  use  as  guidelines. One of the most important tools you will use is the basic list of authorized items contained in the  NAVSUP  P-487  (Ship’s  Store  Afloat).  This list is designed to help you provide your ship with the   necessary   health,   comfort,   or   convenience items to be used by shipboard personnel in their day-to-day   lives.   The   items   are   listed   alpha- betically  within  categories.  You  should  notice  that a  unit  cost  limitation  has  been  established  on various  luxury  items. The  Ship’s  Store  Afloat  Catalog  (SSAC), published by the Navy Resale and Services Sup- port   Office   (NAVRESSO),   is   an   important resource you can use for determining what items of  stock  you  should  carry.  You  may  procure  for stock any item in the SSAC that is not designated for special order only even though the item may exceed the unit cost limitation or may not be on the  authorized  stock  list  at  all. An  additional  procurement  aid  is  the  Ship’s Store   Contract   Bulletin.   You  may  procure  for stock any items included in this bulletin, but which were not included in the basic list of authorized items (NAVSUP P-487), from any of the sources listed.  Basically,  any  item  of  U.S.  merchandise that you wish to carry in stock must be contained on the authorized stock list within the unit cost limitation  or  must  be  procured  either  from  the SSAC  or  from  the  Contract  Bulletin. U.S.  MERCHANDISE  FOR SPECIAL  ORDER A special order is when you place an order for an authorized patron upon the patron’s request. Immediately  upon  receipt,  the  item  should  be  sold to the patron and should not be carried in stock. Among the procedures for placing special orders, there  are  some  optional  measures  you  should  con- sider. For example, your commanding officer may direct the ship’s store officer to collect for special orders  before  you  place  the  purchase  order. Another  step  you  can  take  is  to  ensure  that  the individual  who  is  placing  the  order  is  not detaching  before  the  expected  receipt  of  the merchandise. 4-1

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