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phonograph   records;   prerecorded   tapes   and cassettes; film;  motion  picture  magazines (cartridges); and photo mailers. When your ship’s store is procuring these items from vendors listed in the Ship’s  Store  Afloat  Catalog  on  a  guaranteed sale  basis  or  under  other  conditions  permitting return  for  credit,  the  purchase  orders  must  con- tain   the   following   clause:   “RETURN   FOR EXCHANGE  OR  CREDIT.  Any  unsold  items may   be   returned   prepaid   to   the   vendor   in exchange  for  other  items  or  for  credit  memo- randum in accordance with the terms and condi- tions   listed   in   the  Ship’s   Store   Contract Bulletin  or Ship’s  Store  Afloat  Catalog  in  effect on  the  date  of  this  order.” CREDIT  MEMORANDUM.—  Assume  that you received stereo albums valued at $75 cost in January.  At  the  end  of  February,  you  still  have $50  worth  of  albums  on  board  and  sales  have stopped. Since your ship’s store orders regularly from the vendor, the best procedure would be to return the remaining albums to the vendor for a credit   memorandum. If  your  ship’s  store  is  operating  under  separate accountability and the albums are located in the retail  store,  you  should  prepare  an  Intrastore Transfer  Data  (NAVSUP  973)  to  expend  the  retail value of the albums from the Retail Store column of  the  Financial  Control  Record  (NAVSUP  235). You should then transfer the albums to the bulk storeroom.  You  should  always  follow  this  pro- cedure  before  returning  any  merchandise  in  a separate  operation. The   recordskeeper   then   should   prepare   a DD  1149  listing  the  quantity  of  stock  returned, the unit cost prices, and the cost extensions. (See fig.  5-1.)  The  quantities  returned  should  be Figure 5-1.—Exchange of merchandise for a credit memorandum. 5-15

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