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Management of Funds - 14237_175
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Table  8-1.—Stock  Item  Review  List
thickness of 1 inch of solid steel.) The safe must be anchored to the floor (or to a wall if the safe weighs  less  than  750  pounds). Safes  should  be  located  in  properly  secured spaces that have been specifically designated for the  safekeeping  of  funds.  Admittance  to  these spaces  should  only  be  through  self-closing  and self-locking  doors.  All  external  windows,  vents, or  other  openings  that  might  offer  a  means  of entry   must   be   secured   by   gratings,   expanded metal, or bars and must be protected by a direct wire tie-in to the station security alarm system or office.  The  collection  agent’s  office,  itself,  need not  be  protected  with  a  security  alarm  system. However,  any  spaces  that  are  used  for  commissary funds  must  be  protected  by  an  alarm  system. The  officer  in  charge  should  review  re- quirements  with  the  station  security  officer  to  con- sider   which   system   (ultrasonic,   capacitance, audio-detection,  or  other)  is  best  suited  to  the needs  of  the  commissary.  When  this  determina- tion  has  been  made,  the  officer  in  charge  will initiate action to procure and install the selected system  as  soon  as  possible.  Upon  receipt  of  an appropriate  request,  the  Navy  Resale  and  Services Support   Office   will   provide   the   financial assistance  to  support  the  installation  of  the security system. Offices of collection agents must not  be  used  or  occupied  by  persons  other  than those  designated  to  handle  cash  collection  from sales. Transportation  of  Funds Once funds are safely collected and held, they must be transported. The commitment to security continues   during   transportation   of   the   com- missary’s funds. Whenever funds are transported from  the  commissary,  certain  authorized  methods must be followed. Any commissary supervisor or manager  who  is  responsible  for  commissary  funds should consult NAVRESSOINST 4065.39 for the latest   security   measures   that   must   be   taken whenever  funds  are  transported  from  any  com- missary  location. GIFTS,  PERSONAL  LOANS, EMPLOYEE  CHECKS,  AND MISCELLANEOUS   EXPENDITURES No person employed or assigned to duty in a Navy   commissary   may   accept   gifts,   loans,   or favors   from   any   person   or   firm   engaged   in business with or known to be attempting to engage in  business  with  the  store.  No  person,  either military or civilian, concerned with the operation or  administration  of  commissaries  is  authorized any  special  privileges  or  services.  Unauthorized privileges  and  services  include  samples  or  other free merchandise, reduced prices on merchandise or services, charge sales, loans of merchandise or equipment,  or  cash  bonuses.  Favored  treatment in any way is not authorized. If you (or your per- sonnel) are offered gifts or samples, simply state that  you  cannot  accept  anything  because  it  is against regulations. Personal  loans  must  not  be  made  from  com- missary funds for any purpose. A personal check drawn  by  or  in  favor  of  an  employee  who  is  an authorized  patron  may  be  cashed  in  the  store. However, the employee’s check must be deposited daily.  It  is  strictly  forbidden  to  withhold  from daily  deposit  any  employee’s  check.  Although, there  is  no  existing  authority  that  covers  the expenditure of commissary funds for gifts or con- tributions  for  commissary  parties  or  picnics, commissary   personnel   are   not   permitted   to borrow   money   from   the   cash   register,   change funds,  or  cash  receipts  for  personal  use.  Under no  circumstances  are  IOUs  ever  permitted. MANAGEMENT  OF  STOCK As  a  supervisor  in  a  Navy  commissary,  you may play an important role in the procurement, management,  and  sale  of  stock  in  your  store. Stock  for  a  Navy  commissary  is  defined  as  articles intended for resale, consumable materials except office supplies intended for use, and minor equip- ment  and  parts.  Consumable  materials  and  minor equipment  and  parts  should  be  carried  in inventory  until  they  are  issued  for  use. AUTHORIZED  STOCK  OBJECTIVES In  your  management  of  commissary  stock, you must learn how to meet the probable demands of  your  store.  You  must  also  learn  how  to  stay within  prescribed,  authorized  limits.  Refer  to  table 8-1  as  you  read  the  information  below. Items  falling  within  the  categories  listed  in table  8-1  are  authorized  for  procurement  for  resale in  Navy  commissaries.  In  table  8-1,  the  quantities appearing  within  each  major  commodity  group represent  the  minimum  number  of  line  items authorized and the recommended stock level for these items when sufficient shelf and storage space is  available.  The  recommended  amount  is  not  a fixed   ceiling,   but   represents   that   level   of 8-4

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