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Procurement on Ships Without Supply Corps Officers, Continued - 14237_84
without  Supply  Corps  officers  are  authorized  to carry   confections,   tobacco   products,   stationery supplies,  sundries,  and  toiletries.  The  quantity specified  opposite  each  item  on  the  authorized  list represents  the  maximum  stock  that  you  should carry at any given time for 100 people for 90 days. You  should  compute  the  maximum  stock  that  is authorized for your ship based upon the number of  persons  to  be  served  by  the  ship’s  store. You  should  maintain  Stock  Tally  (NAVSUP 209) cards as shown in figure 4-8 rather than Stock Record  (NAVSUP  464)  cards  for  every  item  of stock  you  carry.  You  should  make  a  monthly review   of   all   such   cards.   For   each   item,   the normal  amount  you  should  order  at  any  time  is the difference between the balance on hand and the carrying (high) limit plus the number on hand you estimate will be sold before the new order is delivered.   Whenever   operations   permit,   you should   try   to   accomplish   this   type   of   stock replenishment  at  least  monthly. If  you  are  on  an  extended  cruise  and  your  ship does  not  have  a  Navy  Postal  Clerk  aboard,  you may sell postage stamps in the ship’s store. You must  sell  these  stamps  at  cost  price.  Procure postage  stamps  only  in  the  quantities  you  need to  cover  anticipated  sales  for  the  period  of  time in  which  your  ship  will  not  have  U.S.  Postal Service  facilities  available. On   ships   without   Supply   Corps   officers, authorized   items   of   ship’s   store   stock   can generally  be  procured  by  any  of  the  methods used  for  ships  with  Supply  Corps  officers  with  the exception of Other Appropriations. (The category Other  Appropriations  generally  involves  transfers from   the   general   mess,   general   stores,   other government  departments,  or  the  Marine  Corps.) As   mentioned   previously,   foreign   merchandise that  appears  in  overseas  contract  bulletins  may be special ordered by the submitting of a requisi- tion to a ship carrying the desired item in stock or  to  the  nearest  purchasing  activity  ashore. Requisitions  for  ship’s  store  stock  should  be numbered  and  prepared  according  to  NAVSUP P-485. Such requisitions should be submitted on a  DOD  Single  Line  Item  Requisition  System  Docu- ment   (DD   1348)   or   a   DOD   Single   Line   Item Release/Receipt   Document   (DD   1348-1).   When the use of one of these forms as a single line item requisition  is  considered  to  be  inappropriate,  a Requisition and Invoice/Shipping Document (DD 1149)  should  be  used. On   ships   without   Supply   Corps   officers, only  one  file  is  maintained  for  all  outstanding ship’s   store   stock   requisitions   and   purchase orders.  Also,  only  one  requisition/receipt  invoice log is maintained, rather than two separate logs. Refer  to  figure  4-9  as  an  example  of  how  this Figure 4-9.—Requisition/receipt invoice log. 4-25

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