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Security for Ship’s Store Spaces - 14237_122
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Figure  6-3.—Ship’s  store  officer’s  cashbook.
into Group III retail and bulk storeroom spaces. Where  this  is  impractical,  a  high  security  key-type padlock  with  a  shrouded  shackle  should  be  in- stalled. Stock numbers for procurement of these items are available in the Afloat Shopping Guide, NAVSUP  P-4400. Remember,  your  ship’s  damage  control  pro- cedures must be considered whenever additional locks are installed on doors leading to Group III spaces. Hinges must be installed on the doors so that  the  hinges  will  not  be  exposed.  Hinge  pins that  are  exposed  should  be  tack-welded  so  any attempt at removal will be thwarted. For regula- tions  covering  emergency  entry  into  Group  III spaces,  consult  your  NAVSUP  P-487. Group  IV  spaces  consist  of  all  service  activities including the barbershop, the tailor shop, and the laundry  and  dry-cleaning  service  areas.  These spaces are classified as Group IV spaces provided no cash sales or other cash transactions are made through  these  service  facilities  or  no  material intended for ultimate cash sale is stored in these spaces.  (Otherwise,  the  spaces  must  be  placed under  Group  III  security.) Each  of  the  Group  IV  spaces  must  be  pro- vided  with  its  own  lock.  The  original  key  to  the lock  of  each  Group  IV  space  must  be  different from  the  keys  to  any  of  the  other  Group  IV spaces. The person who is in charge of the space during working hours should retain possession of the  key  to  that  space.  After  working  hours,  the key  should  be  turned  over  to  the  duty  petty officer who will place the key in the general key locker  in  the  supply  office.  Any  duplicate  keys will be kept in the supply office key locker, in a special  duplicate  key  locker,  or  in  the  supply officer’s  safe.  A  master  key,  an  original,  which will  pass  all  locks  in  Group  IV  spaces,  may  be retained  in  the  custody  of  the  supply  officer  or his  designated  assistant.  The  duplicate  master  key should  be  retained  in  the  custody  of  the  supply officer. The use of car seals is discussed in your NAVSUP P-487. Consult this publication for fur- ther details. Sanitation Sanitary  regulations  approved  by  the  senior member  of  the  medical  department  must  be posted   prominently   in   all   service   activities operated  under  the  ship’s  store.  These  regulations must be enforced rigidly. As senior petty officer, you must carry out your responsibility for ensur- ing   that   your   people   are   complying   with   the sanitary regulations posted in their spaces. Sanita- tion  is  even  more  important  in  the  ship’s  store, since the obvious observance of proper sanitation creates  a  favorable  impression  with  the  customers. For   detailed   information   on   mandatory regulations  governing  sanitation,  refer  to  Naval Medical  Command  publication  5010  (NAVMED P-5010). SALESROOM  SUPERVISION  ON SHIPS  WITHOUT  SUPPLY CORPS OFFICERS You  can  apply  much  of  the  information  you have  already  read  in  this  chapter  to  salesroom operations  on  ships  without  Supply  Corps  of- ficers. However, there are some variations in the cash-handling procedures that you should know. The  next  paragraphs  should  provide  you  with some  of  the  basic  information  you  will  need  for supervising  salesroom  operations  on  ships  without Supply   Corps   officers. Cash  received  from  sales  in  the  ship’s  store must, at the time of sale, be cleared through a cash register.  (The  paid  out key should be blocked to prevent its use.) Cash should be recorded in the Cash  Receipt  Book  (NAVSUP  470)  according  to directions   in   the   NAVSUP   P-487.   Collections from   the   ship’s   store   should   be   made   at   the following   times: When  the  total  amount  in  the  register  is in  excess  of  the  change  fund  by  $25  or  more When  the  retail  store  is  to  be  closed  for a  period  of  more  than  72  hours At  least  once  a  week On the last day of the month that the store is  open When  there  is  a  change  of  ship’s  store officer  or  ship’s  store  operator In  addition  to  the  Cash  Register  Record (NAVSUP  469),  the  ship’s  store  officer  should maintain  a  cashbook  as  a  record  of  the  amount 6-13

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