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Figure  7-7.—Ship’s  Store  Afloat  Operational  Analysis
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Figure 7-9.—Closeout of the cashbook.
SHIPS  WITHOUT  SUPPLY CORPS  OFFICERS Ship’s store records on ships without Supply Corps  officers  must  reflect  the  same  measure  of accuracy  and  completeness  that  was  discussed earlier  in  this  chapter.  In  preparation  for  the submission   of   records   and   at   other   times, the  verification  of  ship’s  store  records  must start  with  a  review  of  the  stock  and  the  stock records. INVENTORIES On  ships  without  Supply  Corps  officers,  an inventory of all stock in the retail store and in the bulk  storeroom  should  be  taken  at  the  end  of  each month, upon the relief of the ship’s store officer, and upon relief of the ship’s store operator. These inventories   should   be   recorded   on   a   locally prepared  form  and  all  entries  should  be  made in  ink.  The  inventories  should  be  retained  on board. CLOSEOUT  OF  RECORDS Inventories  must  be  taken  jointly  by  the  ship’s store  officer  and  the  ship’s  store  operator.  Im- mediately  after  the  inventory,  the  balance  on  each NAVSUP  209  should  be  checked.  If  necessary, the balance should be brought into agreement with the  balances  reported  on  the  inventory.  After completion,  the  inventory  should  be  extended  and totaled  and  then  the  storerooms  should  be  opened for  operation.  If  a  satisfactory  balance  is  not obtained,   the   store   must   remain   closed   until proper  balancing  is  done.  The  store  must  also remain closed until a concrete difference is deter- mined  to  exist  and  this  difference  is  made  a matter  of  record.  At  that  time,  the  commanding officer  can  authorize  the  reopening  of  the  ship’s store. Closing Out the NAVSUP 209 At  the  end  of  the  month,  the  Stock  Tally (NAVSUP  209)  card  should  be  closed  out.  The ending balances should be carried forward to the new month. When closing out the NAVSUP 209, compute sales by subtracting the inventory at the end  of  the  month  from  the  last  balance  on  the NAVSUP  209.  See  figure  7-8. Closing Out the Cashbook On   the   last   day   of   each   month   after completion  of  business  for  the  day,  the  ship’s store   officer   will   count   the   cash   on   hand and   will   total   each   column   of   the   cashbook. The  last  entry  in  the  Balance  on  Hand  column must agree with the amount of cash on hand. See figure  7-9. PREPARATION  OF  THE FINANCIAL  CONTROL  RECORD The   Financial   Control   Record   (NAVSUP 1099) should be prepared and balanced according Figure 7-8.—Closeout of the stock tally cards. 7-32

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