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Figure 3-6 Monthly Review of the Cash Register Record, NAVSUP Form 469
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Figure 3-7.—Daily review of the Cash Register Record, NAVSUP Form 469. ACCOUNTING  FOR  MONEY  IN  THE DOLLAR  BILL  CHANGER The  ship’s  store  officer  or  cash  collection  agent is  responsible  for  the  dollar  bill  changer.  The disbursing officer entrusts a change fund not to exceed $400 on ships with less than 700 personnel to the person making collections. The disbursing officer may entrust a change fund up to $800 on ships  with  more  than  700  personnel. A  separate  Cash  Register  Record,  NAVSUP Form 469, is used for dollar bill changers to record transactions and validate accuracy of the change fund each time the machine is opened and refilled. The person responsible for the dollar bill changer has custody of the NAVSUP Form 469. Enter the dollar bills collected from the machine in the Cash in   Register   column.    Write   any   overages   or shortages  in  the  Over  or  Under  columns  and  write coins placed into the machine after collection in the  Register  for  Change  column.  Any  shortages that exist in the change fund will be handled as discussed earlier. DEPOSITS  WITH  THE DISBURSING  OFFICER Cash  received  from  sales  is  deposited  daily with the disbursing officer. In the absence of the disbursing  officer,  deputy,  or  agent  cashier,  all cash  on  hand  with  the  exception  of  money  left 3-15 overnight  in  the  cash  register  is  kept  in  a  safe under  the  custody  of  the  ship’s  store  officer  or cash   collection   agent,   The   signature   of   the disbursing  officer,  deputy,  or  agent  cashier,  is obtained  on  the  NAVSUP  Form  470  for  all deposits. The person making the deposits retains the  NAVSUP  Form  470.  A  NAVSUP  Form  470 does not have to be used if the ship’s store officer is  making  collections  and  is  also  the  disbursing officer.  Total  deposits  made  during  the  month must equal the total receipts from sales. The ship’s store officer must make sure all cash from sales, including change funds, is collected at the end of the  month  and  that  the  total  amount  of  cash collected  and  turned  over  to  the  disbursing  officer equals  the  amount  entered  in  the  ROM. REVIEW  BY  THE  SHIP’S STORE OFFICER As  the  collection  agent,  you  will  submit  the following records to the ship’s store officer when making collections on a daily basis or a minimum of  twice  a  week: The   Cash   Register   Record,   NAVSUP Form  469,  for  each  sales  outlet The  Cash  Receipt  Book,  NAVSUP  Form 470,  for  each  sales  outlet The  Cash  Receipt  Book,  NAVSUP  Form 470, covering deposits with the disbursing officer

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