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The ROM Purchase Order Listing Report
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Ship's Store Logs
FILE  SSA-20 This file is called the incoming material file. It   will   contain   one   copy   of   each   outstanding purchase order and requisition to be used in the receipt   of   material   by   the   bulk   storeroom custodian. FILE SSA-21 This file is called the accountability file. It is kept under lock and key by the ship’s store officer. It  contains  documents  that  furnish  evidence  of  the responsibility  of  custodians.  These  documents  are used to audit and verify the ship’s store records. At the end of the accounting period, it is used to assemble the retained returns. SSA-21 includes, but  is  not  limited  to,  the  following  materials: For each receipt, a copy of each DD Form 1149,   1155,   or   1348-1   signed   by   the responsible  custodian For each breakout, the original NAVSUP Form  973;  for  ROM  users,  the  original NAVSUP Form 973 used to request items, with  signatures,  and  a  copy  of  the  final NAVSUP  Form  973 For  each  transfer,  the  original  DD  Form 1149 For  each  retail  markdown,  the  original NAVSUP  Form  983 For   each   markdown   below   cost   and markdown  to  zero,  a  copy  of  the  NAV- SUP  Form  983  for  each  standard  price adjustment and purchase variance, and a copy  of  the  NAVSUP  Form  983 For  each  survey,  a  copy  of  the  DD  Form 200 For each bulk sale, the original DD Form 1149 The   original   Memorandum   Cash   Sales Invoice   Deposit   of   Cash   with   the   Dis- bursing  Officer,  DD  Form  1149 The  original  of  the  opening  inventory The  original  of  the  latest  tax-free  cigarette inventory with signatures FILE The  original  or  copy  of  all  other  docu- ments as required ROM  backup  tapes ROM  system  audit  correcting  report The  envelope  containing  the  ROM  security access rights list Appendix F of the ROM Terminal   User’s Guide  (TUG) SSA-22 This file is called charges against ship’s store profits  file.  It  will  contain  the  following  docu- ments: Copy of each DD Form 1149 substantiating cost  of  operations. Original  of  surveys  charging  Ship’s  Store Profits,   Navy. Original   of   NAVSUP   Form   983   for markdowns  below  cost  and  markdowns  to  zero. Copy  of  DD  Form  1155  for  purchases using  Ship’s  Store  Profits,  Navy,  for  which  a dealer’s bill has not been received. A copy of the dealer’s  bill  will  be  attached  to  this  copy  when received and will remain in this file until submitted with  the  ship’s  store  returns. Copy   of   NAVCOMPT   Form   2277   for laundry  claims. FILE  SSA-23 This file is called the receipt inspector’s file. It  contains  one  copy  of  each  outstanding  purchase order and requisition to be used in the receipt of material  by  the  receipt  inspector. FILE SSA-24 This  file  is  called contains  one  copy  of order. the  special  order each  outstanding file.  It special 2-19

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