This file is called the incoming material file.
It will contain one copy of each outstanding
purchase order and requisition to be used in the
receipt of material by the bulk storeroom
This file is called the accountability file. It is
kept under lock and key by the ships store officer.
It contains documents that furnish evidence of the
responsibility of custodians. These documents are
used to audit and verify the ships store records.
At the end of the accounting period, it is used to
assemble the retained returns. SSA-21 includes,
but is not limited to, the following materials:
For each receipt, a copy of each DD Form
1149, 1155, or 1348-1 signed by the
For each breakout, the original NAVSUP
Form 973; for ROM users, the original
NAVSUP Form 973 used to request items,
with signatures, and a copy of the final
NAVSUP Form 973
For each transfer, the original DD Form
For each retail markdown, the original
NAVSUP Form 983
For each markdown below cost and
markdown to zero, a copy of the NAV-
SUP Form 983 for each standard price
adjustment and purchase variance, and a
copy of the NAVSUP Form 983
For each survey, a copy of the DD Form
For each bulk sale, the original DD Form
The original Memorandum Cash Sales
Invoice Deposit of Cash with the Dis-
bursing Officer, DD Form 1149
The original of the opening inventory
The original of the latest tax-free cigarette
inventory with signatures
The original or copy of all other docu-
ments as required
ROM backup tapes
ROM system audit correcting report
The envelope containing the ROM security
access rights list
Appendix F of the ROM Terminal Users
This file is called charges against ships store
profits file. It will contain the following docu-
Copy of each DD Form 1149 substantiating
cost of operations.
Original of surveys charging Ships Store
Original of NAVSUP Form 983 for
markdowns below cost and markdowns to zero.
Copy of DD Form 1155 for purchases
using Ships Store Profits, Navy, for which a
dealers bill has not been received. A copy of the
dealers bill will be attached to this copy when
received and will remain in this file until submitted
with the ships store returns.
Copy of NAVCOMPT Form 2277 for
This file is called the receipt inspectors file.
It contains one copy of each outstanding purchase
order and requisition to be used in the receipt of
material by the receipt inspector.
This file is called
contains one copy of
the special order