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Figure 4-17.—Processing receipts directly into the sales outlet
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Filing and Distribution of Reciepts From Purchase - 14238_94
1348-1   is   used   as   the   receipt   document,   the distribution  will  be  as  follows: The  original  will  be  signed  by  the  receipt inspector and returned to the issuing activity, if required. One  copy  of  the  document,  signed  by  the receipt  inspector,  with  the  hardback  copy  from the  Receipt  Inspector  File  (SSA-23),  will  be extended   at   cost   by   the   recordskeeper.   The document  will  then  be  sent  to  the  ship’s  store officer  for  comparison  with  the  copy  from  the Incoming  Material  File  (SSA-20).  Afterwards,  it will  be  retained  in  the  Completed  Requisition  File (SSA-13). One  copy  of  the  document,  signed  by  the responsible custodian, along with the green copy from  the  Incoming  Material  File  (SSA-20),  will be   forwarded   to   the   ship’s   store   officer   for extensions   and   comparisons   with   the   receipt inspector’s copy. The copy will be retained in the Accountability File (SSA-21), until it is filed with the retained returns. When   it   applies,   two   copies   of   the requisition  will  have  the  following  information recorded  on  them:  date  of  receipt  of  material, quantities  received,  cost  extensions,  and  retail extensions. After all the ship’s store records have been  posted,  the  documents  will  be  filed  as follows: ROM  users  will  compare  the  dollar  amount posted  to  the  Journal  of  Receipts,  NAV- SUP  Form  977,  with  the  manually  ex- tended   dollar   amount   on   the   receipt document. One   copy   in   the   Receipts   From   Other Supply  Officers  File  (SSA-5)  along  with  the pink  copy  from  the  Outstanding  Requisi- tion   File   (SSA-12)   until   the   monthly transmittal  to  the  appropriate  FAADC. One  copy  in  the  Completed  Requisition File  (SSA-13)  along  with  the  yellow  copy from   the   Outstanding   Requisition   File (SSA-12). When   the   DD   Form   1149   is   used   as   the requisition  document  and  the  receipt  document for   transfers   between   supply   officers,   the distribution  will  be  as  follows: The original DD Form 1149 received with the material will be signed by the receipt inspector and  returned  to  the  issuing  activity. One  copy  from  the  Receipt  Inspector  File (SSA-23) will be extended at cost by the records- keeper  and  then  forwarded  to  the  ship’s  store officer  for  comparison  with  the  copy  from  the Incoming  Material  File  (SSA-20),  Afterwards  it will  be  retained  in  the  Completed  Requisition  File (SSA-13). The copy from the Incoming Material File (SSA-20)   will   be   signed   by   the   responsible custodian and then forwarded to the ship’s store officer  for  extensions  and  comparison  with  the receipt  inspector’s  copy,  Afterwards,  it  will  be placed  in  the  Accountability  File  (SSA-21)  and later filed with the retained returns. Two copies from the Outstanding Requisi- tion   File   (SSA-12)   must   have   the   following information recorded on them: date of receipt of material,  quantities  received,  cost  extensions,  and retail  extensions  when  applicable.  After  all  the ship’s  store  records  have  been  posted,  the documents  will  be  filed  as  follows: ROM users will compare the dollar value posted  to  the  Journal  of  Receipts,  NAV- SUP  Form  977,  with  the  manually  ex- tended   dollar   amount   on   the   receipt document. One   copy   in   the   Receipts   From   Other Supply  Officers  File  (SSA-5)  until  the monthly   transmittal   to   the   appropriate FAADC. One  copy  in  the  Completed  Requisition File  (SSA-13). FILING  AND  DISTRIBUTION  OF RECEIPTS  FROM  PURCHASE Receipt   documents   covering   receipts   from purchases   will   either   be   United   States   mer- chandise  or  foreign  merchandise.  United  States merchandise  can  be  with  or  without  fast  pay procedures  applying  and  foreign  merchandise  can include   merchandise   from   Navy   exchanges   or foreign vendors. For United States merchandise, 4-25

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