| |
1348-1 is used as the receipt document, the
distribution will be as follows:
The original will be signed by the receipt
inspector and returned to the issuing activity, if
required.
One copy of the document, signed by the
receipt inspector, with the hardback copy from
the Receipt Inspector File (SSA-23), will be
extended at cost by the recordskeeper. The
document will then be sent to the ship’s store
officer for comparison with the copy from the
Incoming Material File (SSA-20). Afterwards, it
will be retained in the Completed Requisition File
(SSA-13).
One copy of the document, signed by the
responsible custodian, along with the green copy
from the Incoming Material File (SSA-20), will
be forwarded to the ship’s store officer for
extensions and comparisons with the receipt
inspector’s copy. The copy will be retained in the
Accountability File (SSA-21), until it is filed with
the retained returns.
When it applies, two copies of the
requisition will have the following information
recorded on them: date of receipt of material,
quantities received, cost extensions, and retail
extensions. After all the ship’s store records have
been posted, the documents will be filed as
follows:
ROM users will compare the dollar amount
posted to the Journal of Receipts, NAV-
SUP Form 977, with the manually ex-
tended dollar amount on the receipt
document.
One copy in the Receipts From Other
Supply Officers File (SSA-5) along with the
pink copy from the Outstanding Requisi-
tion File (SSA-12) until the monthly
transmittal to the appropriate FAADC.
One copy in the Completed Requisition
File (SSA-13) along with the yellow copy
from the Outstanding Requisition File
(SSA-12).
When the DD Form 1149 is used as the
requisition document and the receipt document
for transfers between supply officers, the
distribution will be as follows:
The original DD Form 1149 received with
the material will be signed by the receipt inspector
and returned to the issuing activity.
One copy from the Receipt Inspector File
(SSA-23) will be extended at cost by the records-
keeper and then forwarded to the ship’s store
officer for comparison with the copy from the
Incoming Material File (SSA-20), Afterwards it
will be retained in the Completed Requisition File
(SSA-13).
The copy from the Incoming Material File
(SSA-20) will be signed by the responsible
custodian and then forwarded to the ship’s store
officer for extensions and comparison with the
receipt inspector’s copy, Afterwards, it will be
placed in the Accountability File (SSA-21) and
later filed with the retained returns.
Two copies from the Outstanding Requisi-
tion File (SSA-12) must have the following
information recorded on them: date of receipt of
material, quantities received, cost extensions, and
retail extensions when applicable. After all the
ship’s store records have been posted, the
documents will be filed as follows:
ROM users will compare the dollar value
posted to the Journal of Receipts, NAV-
SUP Form 977, with the manually ex-
tended dollar amount on the receipt
document.
One copy in the Receipts From Other
Supply Officers File (SSA-5) until the
monthly transmittal to the appropriate
FAADC.
One copy in the Completed Requisition
File (SSA-13).
FILING AND DISTRIBUTION OF
RECEIPTS FROM PURCHASE
Receipt documents covering receipts from
purchases will either be United States mer-
chandise or foreign merchandise. United States
merchandise can be with or without fast pay
procedures applying and foreign merchandise can
include merchandise from Navy exchanges or
foreign vendors. For United States merchandise,
4-25
|
