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Issues to Personnel in a Nonpay Status
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Table 5-1.—Distribution of the DD Form 1149 and the Issue Document for Issues to Personnel in a Nonpay Status NAVSUP   Forms   28/28A DD  Form  1149 DD  Form  504 Distribution Original  and  one  copy Copy Expenditures  to  Use  File,  SSA-6 Copy Copy Expenditure Invoice File, SSA-14 Copy Copy Accountability  File,  SSA-21 Copy Copy To  the  supply  officer Copy To  person  receiving  the  issue and  returns  the  original  and  two  copies  to  the ship’s  store  officer. In  manual  recordskeeping,  the  total  quantities issued  will  be  expended  from  the  Stock  Record, NAVSUP  Form  464,  and  the  total  dollar  value of  the  DD  Form  1149  is  entered  on  the  Journal of  Expenditures,  NAVSUP  Form  978.  In  com- bined  responsibility  operations,  the  total  dollar value will be expended on the Ship’s Store Afloat Financial  Control  Record,  NAVSUP  Form  235. ROM users will enter issues to the Marine Corps in  the  ROM  miscellaneous  expenditure  activity function  as  an  issue  to  ship’s  use.  The  ROM system   will   post   issue   data   to   the   NAVSUP Forms 464 and 978. For combined responsibility operations, the ROM will expend the total dollar value  on  the  NAVSUP  Form  235.  The  signed original  of  the  DD  Form  1149  and  one  copy  are filed in the Expenditures to Use File, SSA-6, and later  submitted  with  the  returns.  One  copy  is  also filed in the Accountability File, SSA-21, and later filed in the retained returns. ISSUES  TO  SURVIVORS  OF  MARINE AND  AIRCRAFT  DISASTERS Ship’s  store  items  may  be  sold  for  cash  to survivors of marine and aircraft disasters if they have  personal  funds  in  their  possession.  If  the survivor  is  without  personal  funds  in  his  or  her possession,  upon  written  orders  of  the  com- manding  officer,  items  required  for  health  and comfort  may  be  issued  or  donated  by  personnel of  the  rescuing  ship.  The  sale  or  donation  of clothing  items  to  survivors  who  are  nonnaval personnel  is  restricted  to  nondistinctive  items.  All issues  or  donations  are  receipted  for  by  each survivor  on  a  Requisition  Receipt,  NAVSUP Forms 28/28A, and are accounted for in the same manner  as  issues  to  Marine  Corps  personnel. ISSUES  TO  MERCHANT SHIPS IN DISTRESS When  authorized  by  the  senior  officer  present, and   on   written   orders   from   the   commanding officer, merchant ships in distress may be issued items  of  ship’s  store  stock  including  nondistinctive clothing. Each order must include the important circumstances  surrounding  the  issue  and,  when possible,  cash  must  be  collected  at  the  time  of issue. When it is impossible to sell them for cash, the items issued will be invoiced to the Navy Ships Parts  Control  Center,  Mechanicsburg,  PA.  ROM users will enter issues to merchant ships in distress as an Other Supply Officer (OSO) transfer in the ROM  miscellaneous  expenditure  activity  function. The ROM will assign an expenditure number and post  the  issue  data  to  the  NAVSUP  Forms  464 and  978  and  to  the  NAVCOMPT  Form  153. ISSUES FOR BURIAL OF THE  DEAD Articles of clothing for burial of the dead will be  issued  when  requested  by  the  commanding officer or medical officer. Issues such as this are expended from the Navy Stock Fund charging the appropriation,   Operations   and   Maintenance, Navy,  and  the  appropriate  BUMED  subhead. 5-3

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