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Transmitting Reciepts
The Journal of Expenditures, NAVSUP Form 978, is started on the first day of the new accounting period. Unlike the other stock control forms there is  no  initial  entry  to  make  in  manual  records.  All  you  need  to  do  is  place  a new NAVSUP Form 978 in file SSA-3 and indicate the new accounting period on  it. The most important thing for you to remember when using the NAVSUP Form 978 in manual recordskeeping is to make entries to the correct column as  soon  as  possible  after  an  expenditure  transaction  occurs  because  the NAVSUP  Form  978  is  not  used  much  and  it  is  easy  to  forget  to  enter  a transaction. When using the NAVSUP Form 978 in manual recordskeeping, you  should  make  the  following  entries: Data  Block  and  Caption Date Invoice  number Expended  to Ship’s  Store To  Other  Supply  Offi- cers Other Expenditures Instructions  for  Entry Enter  the  date  of  the  transaction. For markdown below cost or markdowns to zero enter  the  price  change  number  you  assigned  from the  Number  Control,  NAVSUP  Form  980. For  other  expenditures  enter  the  expenditure number  shown  in  the  expenditure  invoice  log. NOTE:  The  supply  officer  normally  provides  a separate series of expenditure account numbers, as  discussed  in  NAVSUP  P-485. Enter where it was expended. Enter  the  total  cost  value  of  ship’s  store  stock expended  to  other  supply  officers  excluding standard  Navy  clothing  items. Enter the total cost value of all other expenditures excluding  expenditures  to  other  supply  officers and any expenditures of standard Navy clothing items. Clothing To  Other  Supply  Offi- Enter  the  total  cost  value  of  standard  Navy cers clothing stock expended to other supply officers. Other Expenditures Enter the total cost value of all other expenditures involving standard Navy clothing stock with the exception  of  clothing  stock  expended  to  other supply   officers. ROM users will not have to make manual entries to the NAVSUP Form 978. The ROM system automatically maintains the form. The ROM will post all expenditures entered in the ROM data base to the correct column of the NAVSUP  Form  978.  The  NAVSUP  Forms  977  and  978  may  be  printed  as often  as  desired  using  the  resale  operations  reports  function.  Only  current accounting  period  transactions  will  be  printed. 2-14

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