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Common Cash Collection Errors
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Ships Serviceman 2 - How to fix and repair boats
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Receipts From Purchase
CHAPTER 4 RECEIPT OF INCOMING STOCK To   provide   the   materials   and   services considered  necessary  for  the  ship’s  store  opera- tion,  the  ship’s  store  officer  must  order  stock constantly during the year. Each time the ship’s store  officer  orders  stock,  there  is  a  following receipt action in which the stock is received. The receipt of stock involves many different functions including   planning,   preparation,   inspection, custody, stowage, posting of receipts, and paying dealers’ bills. From the time the stock is initially ordered until it is safely stowed and reflected on the  ship’s  store  records,  the  ship’s  store  officer must make sure proper procedures are followed when  performing  each  function. As you advance to Ship’s Serviceman second class,  you  will  become  more  involved  in  most  of the  receipt  functions  we  just  mentioned.  It  is essential that you perform each receipt function properly  and  follow  all  applicable  safety precautions.  In  this  chapter,  we  discuss  the procedures and safety precautions that apply to the   receipt   of   incoming   stock.   The   discussion includes  receiving  stock,  material  handling,  file maintenance,  and  the  basic  uses  and  safety precautions  for  materials-handling  equipment. MATERIAL  RECEIPT The  supply  officer  is  responsible  for  all  receipt functions  aboard  ship  with  the  exception  of receipts  for  medical  supplies,  Marine  Corps  stock, bulk  petroleum  products,  and  ammunition.  The supply   officer   delegates   the   responsibility   for receiving and accounting for ship’s store stock to the  ship’s  store  officer.  The  ship’s  store  officer in  turn  has  the  option  of  delegating  his  or  her responsibility for the receipt of ship’s store stock to  another  officer  or  enlisted  person.  The  ship’s store  officer  will  do  this  in  writing  and  refer  to the  officer  or  enlisted  person  as  the  receipt inspector. The receipt inspector is responsible to the  ship’s  store  officer  for  the  proper  receipt  of all  ship’s  store  stock  in  his  or  her  absence. METHODS  OF  RECEIVING The  methods  of  receiving  are  nothing  more than the way the stock is delivered, Aboard ship, ship’s  store  stock  is  delivered  by  one  of  three methods: direct delivery, freight, or mail. Direct delivery consists of material delivered to the ship by  the  supply  support  activity  or  a  commercial vendor,  or  material  picked  up  by  the  ship’s representative at the supply support or commercial activity.  Freight  is  material  shipped  via  the Department   of   Defense   Transportation   or Commercial   Freight   System   and   generally   is accompanied by a government or commercial bill of lading. Mail consists of all material delivered by  the  U.S.  Postal  Service. TYPES OF RECEIPTS The  person  receiving  the  stock  should  first become   familiar   with   the   different   types   of receipts.  The  types  of  receipts  are  based  on  the actual  activities  (military  or  commercial)  from where ship’s store stock is received, Receipts can be  included  under  two  main  receipt  categories. The  categories  are  receipts  from  purchase  and receipts  from  other  supply  officers  (OSOs). Receipts From Other Supply Officers Receipts from OSOs include receipts from the following: Shore  supply  support  activities  (NSCs  and NSDs) Combat  logistics  force  (CLF)  units Other  ship’s  store  officers General stores General mess 4-1

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