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RECEIPTS OF STOCK BY THE BULK
STOREROOM CUSTODIAN
Once stock is inspected for quantity, quality,
and damage by the receipt inspector and accepted,
it will be carried to the bulk storeroom. The bulk
storeroom custodian will report to the ship’s store
office and obtain the retained receipt documents
located in the Incoming Material File (SSA-20).
He or she will take copies of the receipt document
to the bulk storeroom and wait until the stock
is brought by the personnel. The responsible
custodian will make sure boxes brought to the
storeroom are not opened and all boxes arrive.
If the boxes are being numbered by the receipt
inspector, the custodian will make sure all
numbers are accounted for. Only those personnel
authorized by the bulk storeroom custodian to be
in the storeroom to assist in loading operations
should be there. The custodian should never allow
unauthorized personnel to enter the bulk
storeroom.
The custodian of the bulk storeroom will
verify the quantity by counting the merchandise.
He or she will accept the merchandise by circling
the quantity received on the receipt document,
dating, and signing the accountability stamp. If
the quantity of the item counted is not the same
as what is shown on the receipt document, record
and circle the actual quantity received and cross
out the quantity shown on the receipt document.
All cross outs must be initialed. Once the
custodian has accepted the merchandise by dating
and signing the accountability copy, he or she is
legally responsible for the proper disposition of
the material while it is in his or her custody. The
custodian will forward the copy of the signed and
dated receipt document to the ship’s store officer.
RECEIPT OF STOCK BY OTHER
SHIP’S STORE ACTIVITIES
To save time, paper work, and to provide the
customer better and quicker service, items received
may be delivered directly from the pier to one of
the sales outlets or service activities. The receipt
inspector will first accept the material and have
it delivered to the sales outlet or service activity
and the operator will date and sign for receipt and
custody on a copy of the receipt document. The
receipt document will be used as a breakout
document for receipt to a sales outlet and a
breakout number will be assigned from the
Number Control, NAVSUP Form 980. When the
sales outlet and bulk storeroom are operated by
the same person a breakout document is not
required. The receipt document will be extended
at both cost and retail when the sales outlet and
bulk storeroom are operated by the same person.
For receipt to the service activity, the receipt
document will be used as an issue document and
a cost of operation issue number will be assigned
from the Number Control, NAVSUP Form 980.
The receipt of ship’s store stock directly into the
sales outlet or service activity is discussed later in
this chapter.
DUMMY RECEIPTS
All material received should be accompanied
by receipt papers; however, material is occa-
sionally received without receipt papers, and when
this happens, a dummy invoice must be prepared.
A dummy receipt plainly marked Dummy will
be prepared on a DD Form 1348-1 or a DD Form
1149. All pertinent information must be included
on this invoice, and it must be used in the same
manner as any other receipt document.
STOWAGE AND MATERIAL
HANDLING
Once material is inspected and received, it
must be moved to the stowage area. The stowage
of ship’s store stock is discussed in Ship’s
Serviceman Third Class, NAVEDTRA 10176. In
this section, we will discuss how the material
stowed is handled, various equipments, safety
precautions, and how to properly lift material
when handling it manually. We will also discuss
safe practices that must be followed by super-
visory and working personnel during materials-
handling operations.
Aboard ship, material handling is often done
manually; however, on some ships equipment is
available to assist personnel in moving materials.
These equipments include forklifts, hand trucks,
and other related equipments.
MATERIALS-HANDLING EQUIPMENT
The equipment used aboard ship to assist
personnel is referred to as materials-handling
equipment. In many cases you may not be
operating this equipment in the normal course of
your duties, but it is important you understand
the operation and use because they are used
extensively aboard carriers, cargo and replenish-
ment ships, and amphibious ships.
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