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Figure 4-1.—Accepting receipts by the receipt inspector.
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RECEIPTS OF STOCK BY THE BULK STOREROOM   CUSTODIAN Once stock is inspected for quantity, quality, and  damage  by  the  receipt  inspector  and  accepted, it will be carried to the bulk storeroom. The bulk storeroom custodian will report to the ship’s store office and obtain the retained receipt documents located  in  the  Incoming  Material  File  (SSA-20). He or she will take copies of the receipt document to  the  bulk  storeroom  and  wait  until  the  stock is   brought   by   the   personnel.   The   responsible custodian  will  make  sure  boxes  brought  to  the storeroom  are  not  opened  and  all  boxes  arrive. If  the  boxes  are  being  numbered  by  the  receipt inspector,   the   custodian   will   make   sure   all numbers are accounted for. Only those personnel authorized by the bulk storeroom custodian to be in  the  storeroom  to  assist  in  loading  operations should  be  there.  The  custodian  should  never  allow unauthorized   personnel   to   enter   the   bulk storeroom. The   custodian   of   the   bulk   storeroom   will verify the quantity by counting the merchandise. He or she will accept the merchandise by circling the  quantity  received  on  the  receipt  document, dating,  and  signing  the  accountability  stamp.  If the quantity of the item counted is not the same as what is shown on the receipt document, record and circle the actual quantity received and cross out the quantity shown on the receipt document. All   cross   outs   must   be   initialed.   Once   the custodian  has  accepted  the  merchandise  by  dating and signing the accountability copy, he or she is legally  responsible  for  the  proper  disposition  of the material while it is in his or her custody. The custodian will forward the copy of the signed and dated receipt document to the ship’s store officer. RECEIPT OF STOCK BY OTHER SHIP’S  STORE  ACTIVITIES To save time, paper work, and to provide the customer better and quicker service, items received may be delivered directly from the pier to one of the sales outlets or service activities. The receipt inspector will first accept the material and have it delivered to the sales outlet or service activity and the operator will date and sign for receipt and custody  on  a  copy  of  the  receipt  document.  The receipt   document   will   be   used   as   a   breakout document  for  receipt  to  a  sales  outlet  and  a breakout  number  will  be  assigned  from  the Number Control, NAVSUP Form 980. When the sales outlet and bulk storeroom are operated by the  same  person  a  breakout  document  is  not required. The receipt document will be extended at both cost and retail when the sales outlet and bulk storeroom are operated by the same person. For receipt to the service activity, the receipt document will be used as an issue document and a cost of operation issue number will be assigned from  the  Number  Control,  NAVSUP  Form  980. The receipt of ship’s store stock directly into the sales  outlet  or  service  activity  is  discussed  later  in this chapter. DUMMY  RECEIPTS All material received should be accompanied by   receipt   papers;   however,   material   is   occa- sionally  received  without  receipt  papers,  and  when this  happens,  a  dummy  invoice  must  be  prepared. A dummy receipt plainly marked Dummy will be prepared on a DD Form 1348-1 or a DD Form 1149. All pertinent information must be included on this invoice, and it must be used in the same manner  as  any  other  receipt  document. STOWAGE   AND   MATERIAL HANDLING Once  material  is  inspected  and  received,  it must be moved to the stowage area. The stowage of  ship’s  store  stock  is  discussed  in   Ship’s Serviceman Third Class,  NAVEDTRA  10176.  In this  section,  we  will  discuss  how  the  material stowed  is  handled,  various  equipments,  safety precautions,  and  how  to  properly  lift  material when handling it manually. We will also discuss safe  practices  that  must  be  followed  by  super- visory  and  working  personnel  during  materials- handling  operations. Aboard ship, material handling is often done manually; however, on some ships equipment is available  to  assist  personnel  in  moving  materials. These equipments include forklifts, hand trucks, and  other  related  equipments. MATERIALS-HANDLING    EQUIPMENT The  equipment  used  aboard  ship  to  assist personnel  is  referred  to  as  materials-handling equipment.   In   many   cases   you   may   not   be operating this equipment in the normal course of your  duties,  but  it  is  important  you  understand the  operation  and  use  because  they  are  used extensively aboard carriers, cargo and replenish- ment  ships,  and  amphibious  ships. 4-6

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