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Journal of Reciepts
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Processing Reciepts in Combined Responsibility
ROM  will  automatically  assign  receiving  numbers and  post  the  cost  value  to  the  NAVSUP  Form 977. STOCK RECORDS As mentioned earlier in chapter 2, the Stock Record,  NAVSUP  Form  464,  provides  the  user with   individual   item   inventory.   In   manual recordskeeping, the quantity received on receipt documents for all material is posted to the stock records with the exception of special order items. In  ROM  procedures,  a  stock  record  is  required for all items including special orders and must be created in the ROM system data base before the item is ordered. When using the ROM, all receipt data entered into the ROM receipt function will automatically  be  entered  on  the  appropriate  stock record   and,   therefore,   your   workload   when posting receipt data will be greatly reduced, The ROM will automatically adjust quantities on the stock  records  as  transactions  are  entered  in  the ROM  data  base. In  manual  recordskeeping,  you  are  required to post the exact quantity received on the receipt document  to  each  stock  record.  Referring  back to  figure  4-12,  it  shows  we  received  12  cassette recorders.  You  will  locate  the  stock  record  for these  cassette  recorders  in  the  stock  record  file under  appliances  and  accessories.  Once  you  locate the stock record you will match the stock number on  the  receipt  document  with  the  stock  number shown   on   the   NAVSUP   Form   464;   the   stock numbers   should   match.   Verifying   the   stock number  prevents  you  from  accidentally  posting the quantity received to the wrong stock record. Once  you  locate  the  stock  record,  you  should  enter the  quantity  received  as  shown  in  figure  4-14. Procedures  for  making  such  entries  were  discussed in  chapter  2  of  this  manual. Every  time  you  post  a  receipt  to  the  stock record make sure the old cost price shown on the stock record is the same as the cost price for the merchandise received. The unit cost price shown on the stock record must be the cost price of that item  listed  on  the  last  receipt.  In  manual records keeping, you determine the cost price on Figure 4-14.—Posting receipts to the Stock Record, NAVSUP Form 464. 4-19

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