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Figure 6-12. Closeout of the NAVSUP Form 235 (Combined Responsibility).
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Gains or Losses
Total Entry Total  is  the  final  closeout  entry.  Add  the subtotal  and  difference  entries  for  each  column and  enter  the  totals  in  the  Receipt  and  Expenditure columns.  These  figures  must  match.  The  ROM system  computes  the  total  automatically. Once  you  complete  the  above  transactions,  you are ready to enter the summary entries at the bottom of the NAVSUP Form 235. The purpose of most of these summary entries is to show the differences and  the  percentage  of  overage  or  shortage. Retail Store Entry For each retail store, enter the dollar amount of   the   overage   or   shortage   reported   on   the difference line followed by the percentage of the overage or shortage. To compute the percentage of the shortage or overage, divide the amount on the difference line by the amount on the sales line. In the example in figure 6-11, the difference for retail store number 1 was $116.20 divided by the sales  of  $49,161.80.  This  equals  a  percentage  of difference of .24 percent. The ROM automatically posts   difference   information. Standard Navy Clothing Store Entry When  you  have  a  separate  standard  Navy clothing  store,  enter  the  amount  of  the  overage or   shortage   reported   on   the   difference   line followed  by  the  percentage  of  overage  or  shortage. The ROM system automatically posts difference information. Can Drink Vending Machines Entry For  the  can  drink  vending  machines,  enter  the dollar  amount  of  the  overage  or  shortage  reported on the difference line followed by the percentage of  the  overage  or  shortage.  The  ROM  system automatically  posts  difference  information.  Below the percentage of the overage or shortage, enter the cost of sales. The cost of sales is the amount shown   on   line   R   of   ALL   Vending   Machine Controls, NAVSUP Form 236, for the accounting period. Look at figure 6-12 as we use the following formula  to  compute  the  gross  profit: Amount shown on the sales line. . . . $13,166.30 minus Amount  reported  on  cost  of  sales line . . . . . . . . . . . . . . . . . . . . . . . . . . $8,275.96 equals Gross profit . . . . . . . . . . . . . . . . . . . . $4,890.34 $13,166.30  –  $8,275.96  =  $4,890.34 Once  you  figure  the  gross  profit,  compute  the percentage of gross profit by dividing the amount of  gross  profit  by  the  amount  on  the  sales  line. In our example, $4,890.34 divided by $13,166.30 equals  a  gross  profit  percentage  of  37  percent. The ROM system automatically posts this infor- mation. Cup-Type Drink Vending Machines Entry For  cup-type  vending  machines  (fig.  6-12), enter the cost of sales which equals the amount reported   on   the   sales   line   ($2,300)   minus the   amount   reported   on   the   difference   line ($1,337.20). The cost of sales in this case would be $962.80. Below the cost of sales, enter the gross profit.  The  gross  profit  is  the  amount  reported on  the  difference  line  of  $1,337.20.  Then  enter the percentage of gross profit by dividing the gross profit  of  $1,337.20  by  the  amount  on  the  sales line   of   $2,300   to   give   you   gross   profit   of 58   percent.   The   ROM   system   automatically computes  this  information. Other Than Drink Vending Machines Entry For other than drink vending machines, enter the  amount  of  overage  or  shortage  reported  on the difference line followed by the percentage of overage   or   shortage.   This   is   computed   auto- matically  by  the  ROM  system. Snack Bar Retail Items Entry For snack bar retail items, enter the amount of overage or shortage reported on the difference line  followed  by  the  percentage  of  overage  or shortage.  The  ROM  system  automatically  com- putes  difference  information. Snack Bar Manufactured Items Entry For snack bar manufactured items, enter the gross  profit  amount  reported  on  the  difference  line followed  by  the  percentage  of  gross  profit.  To compute  the  percentage  of  gross  profit,  divide  the gross profit by the amount reported on the sales line. Cost of Operation Entry For the cost of operation material, enter the value   of   all   items   issued   from   the   Cost   of Operation column except for issues to the drink 6-22

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