| |
on the NAVSUP Form 235 is the retail value of
the beginning inventory for each applicable retail
activity. The ROM system will automatically post
the retail value of the beginning inventory for each
ship’s store activity. All entries made on the
NAVSUP Form 235 must be made at retail price,
except when you make entries to the following
columns:
Cup-type vending machine
Snack bar manufactured items
Cost of operation
Standard Navy clothing
In these columns, you should enter the cost price.
Entries for standard Navy clothing stock must be
made at the standard price.
The basic entries made on the NAVSUP Form
235 must include all receipts and expenditures of
materials involving a particular ship’s store
activity. You make entries by simply entering the
date, description of the transaction, and the
document control number, and posting the total
value of the document to the applicable Receipts
or Expenditures column of the ship’s store activity
affected. A receipt is an increase in the account-
ability of a particular ship’s store activity, while
an expenditure is a decrease in the accountability
of a ship’s store activity. The important thing
to remember is not to confuse receipts with
expenditures causing you to make the entry to the
wrong column.
When you use the ROM system, transactions
are entered automatically as they occur to the
NAVSUP Form 235. ROM users must enter in
the ship’s constants file the appropriate store
numbers and whether the ship’s store operation
is a combined or separate responsibility so the
ROM will post transactions properly.
Using the NAVSUP Form 235 in
Combined Responsibility
When the sales outlet is under combined
responsibility, one column must be maintained on
the NAVSUP Form 235 for each sales outlet and
the bulk storeroom that supplies that outlet. A
separate column must be maintained for each sales
outlet not under combined responsibility.
In manual recordskeeping, entries made on the
NAVSUP Form 235 (fig. 2-3) are basically made
the same in combined responsibility as they are
in separate responsibility except for the following:
Cost unit and retail unit prices must be
entered and extended on receipt documents for
all retail items and the total retail money value
must be entered on the NAVSUP Form 235 under
retail store #1 heading in the Receipts column.
Cost items, except cup-type vending
machine items, must be extended at cost price,
and the total money value before discount must
be entered in a column of the NAVSUP Form 235
under an added caption, Other Cost Material, in
the Receipts column.
Cost of operation issues made to the
service activities are documented on an Intra-Store
Transfer Data, NAVSUP Form 973. The total
cost value of the NAVSUP Form 973 must be
entered in two columns. It will be entered in the
Expenditures column under the Other Cost
Material heading and also posted to the Cost of
Operations column.
Vending machine receipts are entered
under the heading Vending Machines on the
NAVSUP Form 235.
The NAVSUP Form 235 is also used in
combined responsibility for measuring overages
and shortages. The only difference being the
shortage or overage in combined responsibility
includes both the sales outlet and the bulk
storeroom that supplies it. The ROM system posts
difference information automatically to the
NAVSUP Form 235.
FILE SSA-2
File SSA-2 is the number control and breakout
file. It contains the NAVSUP Form 980 in
manual records. It also contains the triplicate copy
of each NAVSUP Form 973. For ROM records,
it contains the ROM NAVSUP Form 980 and the
triplicate copy of the original NAVSUP Form 973
that is used to request items and a copy of the
final NAVSUP Form 973.
NAVSUP Form 980
In manual records, the Number Control,
NAVSUP Form 980, is used to assign control
numbers to each Intra-Store Transfer Data,
2-4
|
