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NAVSUP Form 464
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Figure 2-17.—Resale operations constants menu
Make all your entries on the stock record as soon as  possible  after  a  transaction  occurs.  Never  allow transactions to pile up; this will cause confusion, lost  documents,  and  eventually  mistakes  on  the stock   record. USING  THE  STOCK  RECORD  IN COMBINED  RESPONSIBILITY In  combined  responsibility,  when  the  sales outlet  and  the  bulk  storeroom  are  operated  by  the same person, only those transactions that affect the  overall  sales  outlets  accountability  will  be entered  on  the  NAVSUP  Form  464  (fig.  2-16). This   includes   inventories,   receipts,   transfers, surveys,   sales,   and   issues.   The   Balance   in Bulkroom  column  on  the  NAVSUP  Form  464  is not used, and breakouts and breakbacks are not entered. ROM users will make entries to the NAVSUP Form  464  according  to  procedures  contained  in the ROM TUG. ROM users will indicate the use of combined responsibility operation in the ship’s store  constants  function  when  the  operation  is combined. THE  RESALE  OPERATIONS CONSTANTS  FILE The resale operations constants file contains information that remains relatively constant and is needed frequently by the ROM when preparing reports and other documents. The information in this  file  must  be  changed  from  time  to  time.  Some of the information will vary from one ship to the next, such as the ship’s name, hull number, and the  supply  officer’s  name. The resale operations constants function also allows   the   ROM   user   access   to   the   retail department   codes   file   and   the   ship’s   store constants  file  which  contains  numbers  and  names of  each  retail  store  and  operations  such  as the   barbershop,   laundry,   and   so   forth.   While accessing the records in this function, those items that remain constant or change frequently through Figure  2-16.—Using  the  Stock  Record,  NAVSUP  Form  464,  in  combined  responsibility. 2-26

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