two witnesses will be present during this process.
The ships store officer will log the car seal
number in the Car Seal Log and the log will be
initialed by both witnesses.
Upon return of the custodian, the car seal will
be removed by the custodian in the presence of
the ships store officer. The custodian will verify
the seal number and then change the combination
to the lock and reseal the new combination and
duplicate keys to the dead bolt in separate
envelopes. These envelopes will be replaced in the
ships store officers safe. If desired, you, as the
custodian of the space, may conduct an inventory.
In urgent situations, the command duty officer
(CDO) may enter a Group III space in the absence
of the custodian and ships store officer. The entry
by the CDO will be made in the presence of two
witnesses, one of whom is a commissioned officer.
Access to the space can be made with damage
control cutters or burners. The two witnesses will
not leave while the space is open.
After the problem has been resolved, the CDO
will secure the space with a lock and numbered
car seal. The lock and car seal will be placed on
the door to the space in the presence of the two
witnesses. The car seal number will be recorded
by the CDO and initialed by the two witnesses.
The next morning, the car seal number will be
given to the ships store officer by the CDO. You,
as the custodian, will handle this matter in the
same way as if the ships store officer had entered.
You will more than likely have to obtain a new
lock and go through the same procedures again
for setting the combination. If the dead bolt was
damaged, a new one must be installed.
Emergency entry procedures are included in
the supply department instructions. A copy of
these instructions should be posted outside each
and every Group III space.
GROUP IV SPACES
Basically, Group IV spaces include all service
activities. There are no cash sales or transactions
made through these spaces. If cash transac-
tions are made or ships store stock is stowed in
these spaces, they will be considered Group III
The working key to Group IV spaces is
obtained in the morning. The person in charge
of the space will sign for the original keys in a
key log and remove them from the general key
locker normally located in the supply office.
During work hours, the person in charge of the
space will keep the keys. After work hours, or
when work is complete, the working keys will be
turned over to the duty supply officer who will
secure them in the general key locker.
Duplicate keys to Group IV spaces will be kept
by the supply officer in a special duplicate key
locker in the supply office, or in his or her safe.
If the lock to the space is part of a lock set, the
original master will be kept by the ships store
officer. The duplicate master to all Group IV
spaces will be kept by the supply officer in his or
her safe or the duplicate key locker.
There are many additional security measures
the ships store officer may follow, if necessary.
The use of car seals is recommended but not
mandatory. Using these seals may alert the ships
store officer of unauthorized entry. These
numbered car seals are available from servmart
and should be placed on external locks after
working hours. These car seals are issued by the
ships store officer or a designated assistant to the
custodian of the space. They are logged in the Car
Seal Log and the number is checked in the log
before removing any installed car seal.
The ships store officer may also have roll-up
grills or scissor-type gates installed outside of retail
stores. An intrusion alarm system may be installed
to protect retail stores or storerooms. The alarm
should be connected so it will sound off in an area
that is manned 24 hours.