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will have access to the safe and any of the working
stock not sold during the working day will be
turned over to the ship’s store officer at the close
of business. Traveler’s checks are issued by the
ship’s store officer to the store operator daily. The
ship’s store officer will maintain a locally
developed log to account for the checks. The log
is called the Traveler’s Check Control Record and
this log will have columns for the following:
Date
Quantity
Quantity
Quantity
received from vendor
issued to retail store operator
returned by retail store operator
Initials (both ship’s store officer’s and
retail store operator’s)
Balance on hand
The hours in which traveler’s checks are sold
will be designated by the commanding officer and
should not conflict with the regular store hours.
The minimum sale of traveler’s checks is $50.
There will be a surcharge of 1 percent ($1 per
$100) of the amount sold. The ship retains two-
thirds of 1 percent (67 cents per $1) of the
surcharge, while the remaining one-third (33 cents
per $1) is given to the vendor. To assist you in
selling the traveler’s checks, consult the Ship’s
Store Afloat Catalog listing for traveler’s checks,
which contains complete instructions for selling
checks to customers.
At the end of the business day, turn any
remaining traveler’s check stock and all cash from
sales of traveler’s checks collected over to the
ship’s store officer. Use the locally developed
Traveler’s Check Cash Collection Record log for
this purpose. The log will have columns for the
following:
Value of
operator
Value of
Cash for
Value of
checks issued to the retail store
checks returned
face value of checks sold
surcharge fees collected
Initials (both ship’s store officer’s and
retail store operator’s)
All cash collected from traveler’s checks is
recorded in a separate Cash Register Record,
NAVSUP Form 469.
CASH COLLECTIONS
The ship’s store officer is responsible for the
collection and deposit of funds received from sales
in the ship’s store. If desired, however, the ship’s
store officer may designate an officer or enlisted
assistant as collection agent to count and collect
cash from retail stores. Such designation must be
made in writing. The cash collection agent will
not be assigned duties as retail store, vending
machine, amusement machine, or snack bar
operator. The records keeper may be designated
cash collection agent only when sufficient
personnel are not available; however, this is not
recommended. Although disbursing personnel
may not be designated as cash collection agent,
they may make collections from the sales outlets
by virtue of their position. Cash received from
the sales in the retail store must be counted and
collected from the retail store operator at the close
of each business day except when moneybags or
a night depository safe is used. When more than
one shift is in operation, all cash from sales must
be collected at the end of each shift. All cash
including change funds will also be collected at
the end of the accounting period (30 Sept, 31 Jan,
31 May), when the sales outlet is closed for 72
hours or more, and when the ship’s store officer
or the sales outlet operator is relieved.
During actual cash collections, the cash
register will be rung out and the reading will be
recorded. The difference between the current
day’s register reading and the previous day’s
reading minus the cash left in the register for
change should equal the cash collected. If it does
not, then you have an overage or shortage.
Refunds and overrings will be included in the
formula when necessary.
CASH DELIVERED BY THE SALES
OUTLET OPERATOR
The ship’s store officer may have the cash
delivered daily by the retail store operator to the
designated collection agent. This is normally done
when it is impractical for one reason or another
for the collection agent to go around to every sales
outlet to make collections.
When the cash receipts are delivered to the
collection agent, the ship’s store officer must
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