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will have access to the safe and any of the working stock  not  sold  during  the  working  day  will  be turned over to the ship’s store officer at the close of  business.  Traveler’s  checks  are  issued  by  the ship’s store officer to the store operator daily. The ship’s  store  officer  will  maintain  a  locally developed log to account for the checks. The log is called the Traveler’s Check Control Record and this  log  will  have  columns  for  the  following: Date Quantity Quantity Quantity received  from  vendor issued  to  retail  store  operator returned by retail store operator Initials   (both   ship’s   store   officer’s   and retail  store  operator’s) Balance  on  hand The hours in which traveler’s checks are sold will be designated by the commanding officer and should not conflict with the regular store hours. The  minimum  sale  of  traveler’s  checks  is  $50. There  will  be  a  surcharge  of  1  percent  ($1  per $100) of the amount sold. The ship retains two- thirds   of   1   percent   (67   cents   per   $1)   of   the surcharge, while the remaining one-third (33 cents per  $1)  is  given  to  the  vendor.  To  assist  you  in selling  the  traveler’s  checks,  consult  the  Ship’s Store Afloat Catalog listing for traveler’s checks, which  contains  complete  instructions  for  selling checks  to  customers. At  the  end  of  the  business  day,  turn  any remaining  traveler’s  check  stock  and  all  cash  from sales  of  traveler’s  checks  collected  over  to  the ship’s  store  officer.  Use  the  locally  developed Traveler’s  Check  Cash  Collection  Record  log  for this  purpose.  The  log  will  have  columns  for  the following: Value  of operator Value  of Cash  for Value  of checks issued to the retail store checks returned face  value  of  checks  sold surcharge  fees  collected Initials   (both   ship’s   store   officer’s   and retail  store  operator’s) All   cash   collected   from   traveler’s   checks   is recorded  in  a  separate  Cash  Register  Record, NAVSUP   Form   469. CASH  COLLECTIONS The ship’s store officer is responsible for the collection  and  deposit  of  funds  received  from  sales in the ship’s store. If desired, however, the ship’s store officer may designate an officer or enlisted assistant as collection agent to count and collect cash from retail stores. Such designation must be made  in  writing.  The  cash  collection  agent  will not  be  assigned  duties  as  retail  store,  vending machine,  amusement  machine,  or  snack  bar operator. The records keeper may be designated cash   collection   agent   only   when   sufficient personnel are not available; however, this is not recommended.   Although   disbursing   personnel may  not  be  designated  as  cash  collection  agent, they may make collections from the sales outlets by  virtue  of  their  position.  Cash  received  from the sales in the retail store must be counted and collected  from  the  retail  store  operator  at  the  close of each business day except when moneybags or a night depository safe is used. When more than one shift is in operation, all cash from sales must be  collected  at  the  end  of  each  shift.  All  cash including  change  funds  will  also  be  collected  at the  end  of  the  accounting  period  (30  Sept,  31  Jan, 31  May),  when  the  sales  outlet  is  closed  for  72 hours or more, and when the ship’s store officer or  the  sales  outlet  operator  is  relieved. During   actual   cash   collections,   the   cash register will be rung out and the reading will be recorded.   The   difference   between   the   current day’s  register  reading  and  the  previous  day’s reading  minus  the  cash  left  in  the  register  for change should equal the cash collected. If it does not,  then  you  have  an  overage  or  shortage. Refunds  and  overrings  will  be  included  in  the formula  when  necessary. CASH  DELIVERED  BY  THE  SALES OUTLET  OPERATOR The  ship’s  store  officer  may  have  the  cash delivered daily by the retail store operator to the designated  collection  agent.  This  is  normally  done when it is impractical for one reason or another for the collection agent to go around to every sales outlet  to  make  collections. When  the  cash  receipts  are  delivered  to  the collection  agent,  the  ship’s  store  officer  must 2-20

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