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Figure 2-7.—Overring/RefundVoucher, NAVSUP Form 972 (for overrings).
in the register until cash, a certified check, or
money order is received for settlement. Once one
of the above is received, it will be placed in the
cash register and the check returned to the
individual purchaser.
To account for a personal check returned, you
should make a separate entry on the Cash Register
Record, NAVSUP Form 469, showing that an
uncollectible check is in the cash register. The
amount of the check will not be written in the
Amount In Figures column of the NAVSUP Form
469, instead the words Uncollectible Check will
be entered here so it will not be totaled at the end
of the month. Once the money is received for the
check from the individual purchaser, the amount
will be shown on the Cash Register Record,
NAVSUP Form 469, for information purposes.
The amount will not be included in the total figure
but the words Settled Check will reentered in the
Amount In Figures column of the NAVSUP Form
469 to indicate the check is settled. Keep in mind
that the amount of money received to cover the
check will not be rung up in the register but just
placed in the cash drawer and the check returned
to the individual purchaser.
If the check is not settled by the end of the
accounting period or when the retail store
operator is relieved, the retail store operator
should make sure the check is included on the
inventory prelisting and the amount of the check
included in the inventory.
If, after repeated attempts, the ship’s store
officer fails to collect the amount of the check,
it will reconsidered uncollectible after 4 months.
The amount of the check will have to be charged
as an operating expense of the ship’s store. The
amount of the uncollectible check will be reported
on the Cash Register Record, NAVSUP Form
469, for information purposes only. The words
Dishonored Check will be entered in the Amount
In Figures column of the NAVSUP Form 469 to
make sure the amount of the dishonored check
is not included in the monthly total. The
dishonored check will be removed from the
register and turned over to the ship’s store officer.
At the end of the accounting period, a
Memorandum Invoice, DD Form 1149, will be
prepared listing all dishonored checks. The invoice
will contain the following:
Name and social security number of each
check drafter
Date of check
Bank and bank account the check was
drawn from
Amount of check
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