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informal  examination,  no  further  action  is  re- quired  and  the  ship’s  store  operation  may  resume. However, if a loss is discovered, the accountable officer  or  agent  will  be  relieved  if  found  to  be responsible. The commanding officer will request assistance from the local NIS and will establish a formal fact-finding body according to the  JAG Manual, par. 0909. Once inventory is completed and accountability reestablished, the ship’s store operation  will  resume.  The  commanding  officer will  report  findings  and  actions  taken  in  the  same manner  as  if  a  breakin  had  occurred. INVENTORY Physical  inventory  is  the  process  by  which  you identify,  count,  and  evaluate  all  stock  on  hand. Inventory is conducted in the sales outlets at the end  of  each  accounting  period  (31  Jan,  31  May, and 30 Sept), on relief of the ship’s store officer or  sales  outlet  operator,  and  when  directed  by higher  authority. The ship’s store officer is responsible overall for  an  accurate  and  complete  inventory.  Just before   inventory,   a   two-count   system   will   be employed  and,  therefore,  a  minimum  of  two inventory teams is required. Normally, inventory teams   consist   of   two   persons;   however,   if sufficient personnel are not available, teams may be  composed  of  one  person.  The  office  records- keeper  may  not  be  assigned  to  an  inventory  team. The  first  team  should  consist  of  the  ship’s  store officer  or  other  commissioned  officer  and  one enlisted  person,  while  the  second  team  will  consist of one enlisted person in the supply rating E-6 or above  and  one  other  enlisted  person. Since each sales outlet differs in size, volume, layout, and so forth, specific instructions will be prepared  locally  and  distributed  to  personnel  well in advance of the inventory to cover such topics as  assignment  of  personnel,  cutoff  times,  stock arrangements,  and  so  forth.  A  layout  sketch  of the sales outlet will also be prepared showing each fixture, bin, shelf, and showcase with a number identifying each one. These layouts are prepared by   the   ship’s   store   officer   in   advance   of   the inventory. An identical number to the one shown on the layout sketch will be attached to each fix- ture by the sales outlet operator in the sales outlet. As the sales outlet operator, you should make sure your space is ready for inventory. First, you should arrange all merchandise in the sales outlet, so similar items are together and stacked neatly. Second, you will prelist the space by putting the information,   as   shown   in   figure   2-11,   on   the Inventory Count Sheet, NAVSUP Form 238. The NAVSUP   Form   238   is   used   to   record   the Figure 2-11.—Prelisting for inventory. 2-25

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