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1-19. When answering a Navy letter,
you should acknowledge the
receipt of the letter both as a
reference and in the body of the
letter.
1. True
2. False
1-20. In what location of a standard naval
letter should you place a summarizing
statement?
1. At the beginning of the first
paragraph
2. At the end of the final paragraph
3. At the end of each paragraph
4. At the beginning of the final
paragraph
1-21. When you are preparing a standard
letter, what does the main step of
organizing entail?
1. Having a clear knowledge of the
purpose of the letter
2. Reviewing the letter for accuracy
and effectiveness
3. Checking the letter for brevity and
politeness
4. Placing all parts of the letter in
proper order
1-22. After writing and reviewing a
standard letter for accuracy and
effectiveness, you should check
which of the following questions
against it?
1. Is the letter clear
2. Is the letter complete
3. Is the letter concise
4. All of the above
1-23. What office or individual assigns the
date/time group to a message?
1. Administration office
2. Commanding officer
3. Communications office
4. Supply officer
1-24. Which of the following types of
memorandum is/are considered formal?
1. Plain-paper
2. Letterhead
3. Memorandum-for
4. Both 2 and 3 above
1-25. When answering an incoming message,
you should always reference your
outgoing response by what means?
1. Date/time group
2. Subject of the message
3. Classification of the message
4. Source publication of the subject
1-26. In dealing with the security of
official correspondence, you should
use what reference for guidance?
1. Department of the Navy Standard
Subject Identification Codes,
SECNAVINST 5210.11
2. Department of the Navy Information
and Personnel Security Program
Regulation, OPNAVINST 5510.1
3. Department of the Navy
Correspondence Manual, SECNAVINST
5216.5
4. Standard Organization and
Regulations of the U.S. Navy,
OPNAVINST 3120.32
1-27. Which of the following reference
sources will be most useful in
setting up correspondence files?
1. NAVSUP Publication 1, volume 1,
chapter 5
2. Navy Standard Subject
Identification Codes, SECNAVINST
5210.11
3. Navy Correspondence Manual,
SECNAVINST 5216.5
4. Navy Directives Issuance System,
SECNAVINST 5215.1
1-28. Which of the following factors should
be considered in organizing files?
1. The frequency of file usage
2. The amount of material to be filed
3. The area of work space for the
files
4. All of the above
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