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Figure 2-14.—Sample letter of transmittal for ship’s outfitting requisitions (except ILO team requisitions).
Storekeeper 1 & C - Manual for watching over inventory and other things needed in a store
Updating the COSAL for Deletions
must  submit  a  letter.  See  figure  2-14  for  an example  letter.  For  further  information  and procedures on ordering deficient repair parts, see the   COSAL,   SPCCINST   4441.170. NAVSUP   FORM   1114.—   Make  sure  a NAVSUP  Form  1114  is  prepared  for  each  new item or quantity revisions are made to the existing NAVSUP  Forms  1114  as  applicable. PART  II,  SECTIONS  A  AND  C.—  File  all new  APLs  and  AELs  in  the  proper  numerical sequence. TECHNICAL   MANUAL.—   Make  sure  the proper technical manuals are obtained or revised as required. Compare the manuals to your existing APLs/AELs   to   make   sure   the   information matches. Automated Ships For automated ships, an APL addition to the COSAL is documented by a configuration change or  equipment  file  correction  action.  If  the APL/AEL  does  not  exist  in  the  automated COSAL file, you will enter an interim APL with amplifying  nameplate  and  nomenclature  data.  All this information will eventually be entered in the WSF in Mechanicsburg, Pennsylvania. They will assign the permanent APL/AEL and forward the information  to  you  by  the  automated  shore interface  (ASI)  process.  If  the  information  already exists  in  the  automated  COSAL  file,  updated allowance,  additional  equipment  identification, and repair part information will be forwarded to you  by  the  ASI  process. PROCESSING DELETIONS TO THE  COSAL When  an  equipment  is  deleted  or  identified  as being in the COSAL but not on board, you must prepare a CCF. For the example to be used here to  show  an  equipment  deletion,  the  following information  is  known:  The  rotary  pumps  in  the 150-ton chilled water air-conditioning system are being  replaced.  The  air-conditioning  motors  which are  components  for  the  pumps  are  also  being removed.  The  replacement  pumps  and  motors  will not be of the same type and size as those being removed.  If  the  parts  were  the  same  as  those removed, no action would be required other than validation. Validation The   first   step   in   processing   a   “removed equipment” APL  or  an  erroneous  APL  is validation.  You  must  make  sure  the  allowance document  is  validated  against  the  actual  removed equipment or that the equipment is not installed. See  figure  2-15  for  processing  an  APL  deletion to  the  COSAL. The  second  step  in  processing  the  removed equipment   or   wrong   APL   is   to   validate   all component  APLs  listed  on  the  basic  APL  to determine  if  those  parts  have  been  removed  or  are not installed. Just because an equipment has been removed  from  the  ship  does  not  mean  that  all components  have  been  removed.  Many  of  the parts  for  one  equipment  will  work  equally  well on another and may, in fact, have been installed to  replace  a  defective  part  on  another  piece  of gear. This is why it is very important to process COSAL changes immediately after changes have occurred.  You  must  make  sure  all  changes  are reflected in the COSAL before they are forgotten. Identification of Deleted Items The   third   step   in   processing   a   removed equipment   APL   or   wrong   APL   is   to   identify “possible”  deleted  items.  Compare  the  items listed on the removed APL against the SNSL/ISL to determine the allowances. The only items that will be processed as deletions and later off-loaded are those items that pertain to equipment that has been  removed. Partial  Deletes On occasion you may have partial deletes. For example, if only one of three pumps and motors was  removed,  the  first  step  would  be  the validation,  but  all  subsequent  actions  would  be restricted to adjusting equipment quantities in part I,  Indexes  A,  B,  C,  D,  and  E  of  your  ship’s COSAL.  No  individual  parts  or  items  would  be removed because they still support two installed pumps  and  motors.  This  may  be  a  matter  of judgment; if the allowance seems excessive or the item is an intensive repairable item management (IRIM), the supply officer and department head may   consider   adjusting   allowances   and   off- loading. Off-loading  Excesses Excesses  should  be  turned  in  to  the  nearest supply  center  under  existing  TYCOM  instructions. 2-19

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