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Report Frequency and Distribution
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Storekeeper 1 & C - Manual for watching over inventory and other things needed in a store
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Figure 4-1.—Requisition/OPTAR Log.
CHAPTER 4 AFLOAT REPORTS In  the  preceding  chapter  we  discussed  the  way the  fleet  receives  its  funds  and  what  the  fleet accounting   and   disbursing   center   (FAADC) provides  you  to  help  maintain  your  records. In  this  chapter  we  discuss  the  reports  you submit to the FAADC to report the obligation of those funds made available to your ship or unit. Most  of  the  procedures  for  preparing  these reports  are  discussed  in  Storekeeper  3  &  2, NAVEDTRA  10269-K1.  With  that  in  mind,  this section   deals   with   your   responsibilities   as   a supervisor or prospective supervisor in reviewing and  auditing  these  reports  before  submission. The  Financial   Management   of   Resources (Operating  Forces),  NAVSO  P-3013,  and  the NAVSUP  P-485  are  the  main  references  that apply to this chapter. Other applicable references include  the   Afloat   OPTAR   Recordskeepers Guide, NAVSO P-3073, and for Navy Stock Fund (NSF) class 207 ships, the  Financial   Handbook for   Mechanized   Tenders,   Repair   Ships,   and Combat Stores Ships,  NAVSO  P-3526.  All  these references  provide  valuable  information  to  help in  the  preparation  of  various  afloat  reports  and returns. AUDITING  REPORTS One definition of auditing is an examination of   reports   and   the   supporting   evidence.   In auditing  shipboard  reports,  this  is  exactly  what you must do. Each report submitted is backed up by  supporting  documents  or  other  reports.  It  is your job to make sure both the reports and their supporting  documents  are  correct. REQUISITION/OPTAR   LOG The   Requisition/OPTAR   Log,   NAVCOMPT Form   2155,   is   the   most   important   source document  maintained  by  you,  as  a  Storekeeper, for  your  ship  or  unit.  The  Requisition/OPTAR Log reflects all transactions affecting your ship’s OPTAR  funds  and  is  the  primary  accounting record  for  all  financial  reports. The columns on the log as well as procedures for making the transaction entries are explained in Storekeeper  3  &  2,  NAVEDTRA   10269-K1. The  auditing  of  the  Requisition/OPTAR  Log is principally a matter of totaling the columns of the   log.   OPTAR   holders   not   operating   under SUADPS procedures should balance the log twice a  month  on  the  15th  and  the  last  day  of  each month in conjunction with the submission of the OPTAR   Document   Transmittal   Report,   NAV- COMPT  Form  2156.  The  only  exception  to  this submission routine involves Mobile Construction Force  and  the  Naval  Reserve  Mobile  Construction Force;   both   submit   the   OPTAR   Document Transmittal  Report  three  times  a  month  on  the 10th,  20th,  and  the  last  day  of  each  month. When  computing  the  balance  of  the  log  the following  formula  should  apply: “The  cumulative  total  of  the  OPTAR, Increase or Decrease column, less the net cumulative  total  of  the  Estimated  Cost Chargeable columns, plus or minus the net cumulative  total  of  the  Difference  columns should  equal  the  Balance  column  total.” Figure   4-1   illustrates   a   typical   Requisition/ OPTAR  Log.  Following  the  formula  above  you should  find  the  balance  of  the  example  to  be correct. $25,000.00 -8,661.43 – 135.70 $16,202.87 OPTAR   grant   (Increase   or   De- crease  column) Cumulative  total  of  Estimated Cost  Chargeable  columns Cumulative  total  of  Difference columns Balance  of  log 4-1

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