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Figure  3-4.—Flow  of  accounting  data.
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Storekeeper 1 & C - Manual for watching over inventory and other things needed in a store
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Fleet Accounting And Disbursing Centers Transaction Listings
Citation of Fund Codes or Accounting Data on Requisitions A  fund  code  will  be  cited  on  all  requisitions to identify the chargeable operating budget and expense  element.  On  each  purchase  document  and on  all  other  supply  documents  that  require  a complete line (nine data fields) of accounting data, the accounting data will be entered as prescribed in this paragraph. (Travel orders, work requests, and  project  orders  are  not  considered  as  supply documents  and  should  be  prepared  per  paragraph 4403 of the NAVSO P-3013-2.) Each of the nine fields  of  a  complete  line  of  accounting  data requires  a  specific  number  of  elements  to  complete the  field.  When  a  data  field  does  not  contain sufficient digits to be completely filled, zeros will be entered preceding the first significant digit to complete  the  field.  When  a  data  field  is  not required, zeros will be entered to completely fill the  field.  Country  codes  are  not  considered  one of the nine fields of a complete line of accounting data and the Country block should, therefore, be left blank. The only time that the Country block requires   an   entry   is   when   you   are   deployed overseas  and  are  conducting  supply  business  with any one of the countries that you are visiting. The disbursing  office  assigns  the  country  codes  as per  the  Navy  Comptroller  Manual,  volume 2. A  complete  line  of  accounting  data  for material  or  service  requisitions  is  broken  down  as follows: (1) (2) (3) (4) (5) (6) (7) Appropriation  (seven  characters) Subhead  (four  characters) Object class (will be 000 unless the transaction affects the international balance of payment, three characters) Bureau  control  number  (UIC  of  operating budget  holder,  five  characters) Suballotment  (operating  budget  suffix,  one character) UIC of authorization accounting activity (six characters) Transaction-type  code  (cite  2D) (8)   Property   accounting   activity   (service (9) designator code and UIC of requisitioner, six characters) Cost code (consists of two zeros, Julian date [1190],  serial  number  of  requisition  [1234], and  applicable  fund  code  [BC]) Fund codes and accounting classifications for use by the Operating Forces are contained in appendix II  of  the  NAVSO  P-3013-2. OPTAR  ADVANCES  AND AUGMENTATIONS Occasionally,   costly   unanticipated   require- ments  may  emerge  as  a  result  of  emergency  or unforeseen  circumstances.  When  such  require- ments cannot be funded from within the assigned OPTAR,  an  advance  or  augmentation  may  be requested.  Advances  against  the  next  quarter’s OPTAR  may  be  requested  for  annual  office equipment lease requirements to take advantage of replenishment opportunities or to prepare for deployment. The fact that an advance was granted is  not  justification  for  an  augmentation  request in  the  next  quarter.    When  an  advance  or augmentation  is  granted  for  a  specific  purpose, these funds should be obligated for that purpose only. OPTAR augmentations will not be granted to  cover  loss  of  material  due  to  negligence  or failure  to  exercise  sound  judgment  in  account- ability  and  orderly  replacement. When requesting an advance or augmentation, you  should  process  the  latest  Aged  Unfilled  Order Listing. Also, review all outstanding requisitions over 90 days old to purge any invalid requirements and  hopefully  to  generate  funds  for  reprogramming. You should submit cancellation requests for any invalid  requisitions  found. Supporting Documentation Requests  for  OPTAR  augments  or  advances will  be  forwarded  by  mail  with  a  copy  to  the immediate unit commander. Any urgent requests may be sent by message to the TYCOM via the immediate   unit   commander.   When   sending   a request  by  message,  you  should  use  the  format described  in  figure  3-5. Authorization  for  Augments and Advances When  requesting  an  augmentation  or  an advance  of  funds,  you  will  need  to  include additional   information   on   your   request   for consumable  (other)  and  repair  parts  to  receive  the required  amount  of  funds. OTHER  OPTAR.—  The  below  listed  items are  required  to  appear  on  your  request: l   Number   of   augments   or   advances requested this fiscal year. 3-10

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