Figure 5-18.Imprest fund purchase log.
signature. When the contractor signs the form,
document for distribution, you should consider
it creates a contract that is now binding on both
parties. The contractor is now legally bound to
perform by the terms and conditions of the
When using the bilateral purchase orders they
must be made under the following conditions:
A government-furnished property clause
is included in the order.
The purchase order is classified.
is for mortuary services.
is for foreign military sales.
You should develop and maintain a manage-
ment system for controlling the distribution of
purchase orders. You should take action to
identify, prioritize, and process these documents
to make sure the disbursing office designated to
make payment receives the payment copy of the
purchase document on or before the date a
contractor invoice is received. To prioritize the
. Urgency of the requirement
. Payment terms of the order
. Oral/confirming orders
. Fast payment provisions
. Delivery requirements
. Any other factor that may prevent timely
processing of the contractors invoices for
When the purchase documents have been
confirmed, the issuing activity should distribute
the purchase orders within 10 days after
confirmation. As an afloat command you should
receive the original with the necessary copies. You
will retain the original until the material or services
have been provided. You will then sign the
original and forward it along with the invoice to
the disbursing office for payment. A copy of the
original purchase should have been forwarded to
the contractor and also to the disbursing office
from the issuing activity.