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Figure 6-8.—0rders for Supplies or Services, DD Form 1155, fast pay procedures
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Storekeeper 1 & C - Manual for watching over inventory and other things needed in a store
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Figure 6-9.—Report of nonreceipt, damage, or nonconformance card.
specified  date  of  the  delivery  on  the  purchase order  of  material  not  received,  damaged,  or  not conforming  to  specifications  of  the  purchase order. (See fig. 6-9.) This card should be attached to  your  copy  of  the  purchase  order  to  make  it easier  for  notification. Government Bills of Lading Government  bills  of  lading  (GBLs)  serve  as transportation  contracts  between  commercial carriers and the U.S. Government. The Standard Form 1103 provides delivery instructions to the carrier while the Standard Form 1103B serves as a  receipt  document  for  the  consignee.  Material delivered  by  a  commercial  carrier  on  a  GBL should be delivered to a shore activity as marked for a ship at a local pier. The shore activity may receipt for the material but may route the truck to  you  for  unloading  at  your  ship.  In  this  case, you  will  be  responsible  for  reporting  any  material lost  or  damaged  to  the  receiving  officer  of  the shore activity for documentation in a claim against the carrier. Dealers’ Invoices A  dealer’s  invoice  should  be  received  and processed  by  you  for  all  material  or  services received  directly  from  a  vendor,  except  under conditions  noted  here.  If  you  have  not  received a dealer’s invoice within 30 days after receipt of material,  you  should  request  another  invoice  from the  supplier.  A  dealer’s  invoice  should  not  be received  when  fast  pay  procedures  are  used  or when receipt and inspection are done by another activity. The dealer’s invoice may accompany the material  or  service  or  be  forwarded  to  you  by mail.  Upon  receipt  of  material  or  services  and  the related dealer’s invoice, you should then process the  dealer’s  invoice  for  payment.  This  is  discussed later in this chapter. Material Received Without Papers When   you   receive   material   without   any documentation,  you  should  prepare  an  invoice using  a  DD  Form  1348-1  to  include  all  the necessary  information  on  the  material  ordered. The dummy invoice should include the source of supply; the date received; the NSN, NICN, or part number;   the   description   of   the   material;   the document  number;  the  quantity  received;  and  the storage location of stock material, or the signature of the departmental representative. If the original receipt shows up later after you have   received   the   material,   you   should   then compare the two documents to make sure all the information  on  the  dummy  invoice  is  correct.  If there  are  any  differences  you  must  adjust  or correct these entries. Finally, you should file the original document with the dummy invoice in your completed  file. RECEIPTS FOR INCOMING MATERIAL Material that you receive aboard ship is either for  stock  or  DTO.  The  Supplementary  Address block of the DD Form 1348-1 normally contains the storeroom location for stock material, or the work  center  or  custody  card  number  for  DTO material. There are times when the Supplementary Address block will contain the UIC of the stock point  who  initially  receives  your  requisition  when all  the  following  conditions  exist: .  Item  managed  under  cognizant  symbol  9 .  Item  was  not  in  stock  at  stock  point .  Your  requisition  was  referred  to  GSA  or a  DLA  activity When you find the UIC of the stock point is entered in the Supplementary Address block of the receipt document, signal code B and the applicable Navy Stock Fund code will be indicated in card columns 52 and 53. The reason for this change is so that the stock point will get credit for the issue. When this happens, the receiving SK will have to go  to  either  the  outstanding  file  or  the  OPTAR requisition log to find out the disposition of the material.  Disposition  of  all  incoming  material should  be  done  as  per  the  NAVSUP  P-485. Identification and Storage of Stock Material Before   storage   of   stock   material,   the storeroom SK should compare the stock number on the material or its container with that on the receipt    document.    If   they   differ,   you   must research  to  determine  the  proper  identification number   and   then   must   correct   the   receipt document  and  material  marking.  The  material then may be stored in the location that is shown in the supplementary address. If you are unable to store the material in the previous location, or none was assigned, put the new location in data 6-10

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