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Controlled Equipage - 14241_91
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Storekeeper 1 & C - Manual for watching over inventory and other things needed in a store
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Figure 4-14.óControlled Equipage Custody Record, NAVSUP Form 306
PREPARATION OF NAVSUP FORM 306.— Unless  NAVSUP  Forms  306  are  provided  with  the COSAL,   these   forms   are   prepared   (using   a typewriter or pen) in an original and one copy for each item in the custody of each department head. The  original  of  each  custody  record,  as  well  as each  duplicate  for  controlled  equipage  in  the custody of the supply department, is retained by the supply officer. All other duplicate records are given  to  the  cognizant  department  head. The  NAVSUP  Form  306,  properly  prepared and with representative entries, is shown in figure 4-14. The following guidelines should be followed in  preparing  the  NAVSUP  Form  306: .  Custody  records  are  numbered  consecu- tively  for  each  department. . The responsible department is identified on each custody record. When quantities of the same item,   such   as   typewriters   or   gas   masks,   are prorated  to  two  or  more  departments,  prepare separate  records  for  each  department  showing  the numerical allowance for which each department is  responsible.  For  example,  the  following  three departments   may   have   these   allowances: operations,  45  of  144;  deck,  65  of  144;  supply, 34  of  144. .  The  NSN  or  NICN  is  shown  when  it  can be determined and, when applicable, the special material  identification  code  (SMIC)  is  shown. Also  show  the  cognizance  symbol  and  appropriate material  control  code  for  mandatory  turn-in repairable.  When  the  NSN  or  NICN  cannot  be determined,  enter  the  manufacturers’  code  and part  number,  catalog  number,  or  other  identifi- cation. . The current unit of issue and unit price is entered. l  The  allowance  authority  must  also  be shown. The complete description of the item must be shown including serial numbers when required. The   originals   of   the   NAVSUP   Form   306   are maintained in any space that the supply officer considers to be convenient and, when not in use, are  kept  in  a  locked  file. POSTING.—    Receipts    and    expenditures should  be  entered  promptly.  Each  entry  must show   the   date   of   the   transaction,   receipt   or expenditure document number, activity received from  or  expended  to,  the  quantity  received  or expended, and the balance. When a signature is required, each new balance must be attested by the  signature  of  the  responsible  head  of department. Inventory All   controlled   equipage   items   must   be inventoried   annually   during   the   15   February to  15  March  time  period  and  at  other  specific times: l s l When  ship  is  commissioned,  inactivated, or  reactivated Upon  relief  of  department  head equipage  in  his  or  her  department Before   the   change   of   command the   discretion   of   new   commanding ficer Annual  inventories  must  be  completed  by March   so   that   postinventory   action   can for at of- 15 be accomplished  in  time  to  be  reflected  on  the equipage control/redistribution source document. This  may  be  required  to  be  submitted  as  an addendum to the TYCOM’s copy of the BOR for March  as  per  the  NAVSUP  P-485. When a shipwide or departmental inventory of all controlled equipage has been taken during the  6-month  period  before  15  February,  the annual inventory requirements for the current year are  considered  satisfied.  When  a  departmental inventory  is  taken  upon  the  change  of  department heads, the relieving and relieved department heads take the inventory jointly. It must be completed before  the  detachment  of  the  relieved  department head. PREPARATION   OF   INVENTORY.— Before   a   physical   inventory   of   controlled equipage, you must have your personnel process all receipts and expenditure documents and post them to the applicable NAVSUP Forms 306. (See 4-18

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