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Expense  Elements
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Accounting and Reporting Responsibilities
construction  forces)  and  temporary  shore  patrol expenses l  Home-port  travel  entitlement .  Transportation  of  things  (TOT) In  the  case  of  temporary  additional  duty-travel of  personnel,  and  home-port  travel  entitlement, operating force units will be authorized to write the   orders.   You   will   then   cite   the   TYCOM’s operating budget by following instructions issued by  the  TYCOM.  The  UIC  of  the  individual  ship (or other unit) to which the traveler is assigned will  normally  be  the  issuing  activity  used  to construct  the  standard  document  number.  The standard document number may be divided into the  following  fields: R03364 91 TO 12345 UIC FY Document Serial Type  Code Number Military  personnel  expense  accounting  is  based upon military personnel costs at standard rates as  reported  by  the  Central  Operating  Activity (Chief  of  Naval  Personnel). OPTAR-FUNDED  EXPENSES Requirements   for   expense   elements   or subdivisions  of  expense  elements  that  are  not centrally controlled at the FLTCOM and TYCOM levels will be funded through OPTARs issued to subordinate  operating  units.  The  responsibility center   that   issues   OPTARs   will   advise   the operating units and appropriate fleet accounting office  of  the  accounting  classification,  expense elements funded thereunder, and applicable fund codes. NOTIFICATION  OF  OPERATING BUDGETS ISSUED Expense  limitation  holders  authorized  to  grant responsibility   center   operating   budgets   will forward  to  the  Navy  Accounting  and  Finance Center,  Central  Operations  Department,  NCF- 322,  Washington,  DC  20376,  a  report  of  operating budgets granted with a copy to the claimant. The report will be in letter format with a listing of the new Resource Authorization, NAVCOMPT Form 2168-1, issued listing any changes in the activity performing the accounting and reporting for the operating budget holder. The listing will contain all  the  accounting  data  of  the  operating  budget holder.  This  letter  will  be  prepared  weekly  to report any changes. Negative reports will not be required.  NCF-322  will  compile  a  listing  from information   received   of   current   responsibility center operating budgets that will be transmitted to the finance centers. The finance centers will use this  listing  to  make  sure  of  the  compatibility  of operating  budget  numbers  and  the  accounting activity UIC on various reports. This listing will also enable the major claimant or subclaimant to make  sure  of  the  receipt  of  all  Trial  Balance Reports,   NAVCOMPT   Forms   2199. NOTIFICATION  OF  OPERATING TARGETS  ISSUED Each  operating  budget  holder  establishing OPTARs  under  these  procedures  will  prepare quarterly, as of the 16th day of the 1st month of the quarter, a comprehensive list of all OPTARs granted showing the UIC of each unit and amount of  the  cumulative  authorization.  Lists  will  be forwarded  by  unclassified  speedletter,  naval message,  or  other  media  or  method  coordinated with   the   applicable   fleet   accounting   office   to reach   the   applicable   accounting   office   not later  than  the  20th  day  of  the  1st  month  of each  quarter.  Any  additions  or  deletions  dur- ing  the  quarter  will  be  reported  as  they  occur by  either  speedletter  or  message,  showing  the UIC  and  each  operating  budget  that  the  unit is eligible to cite. OPERATING  TARGET  ACCOUNTING The term operating target is generally defined as an estimate of the amount of money that will be required by an operating unit to perform tasks and  functions  assigned. The  FLTCOMs  receive  funds  in  the  form  of an  OPTAR  from  the  CNO.  The  FLTCOMs  will issue funds to themselves and to their respective TYCOMs in the form of expense limitations. The TYCOMs,  in  turn,  issue  OPTARs  to  shore activities   and,   from   OPTARs   issued   to themselves,  issue  OPTARs  for  staff  operations, ships,   aviation   squadrons,   staffs,   and   other operating  units. 3-5

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