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differences between data entries in the requisitions
and MOV requests. Each outstanding requirement
for which an MOV request has been received will
then be validated to determine whether the total
quantity is still required, or whether the total
quantity or a partial quantity can be canceled.
Quantities will not be increased nor priorities
upgraded in the validation process. In addition,
when outstanding requisitions are for DTO
maintenance-related material, the related issue
request documents in the NIS/NC portion of the
MOF will be matched with the applicable OPNAV
Forms 4790/2K held in the Maintenance Data
System (MDS) coordinator’s deferred action file.
If there is no related maintenance action form held
(meaning the job has been completed), the
originator of each issue request will be requested
either to authorize cancellation or to justify
continuance of the requirement. After the
validation has been completed, each validated
requisition document in the MOF will be an-
notated or stamped “Validated MOV request
of
.” (In the first blank space of this notation,
enter the routing identifier of the originator of
the MOV request, and in the second blank space,
enter the Julian date of the MOV request. )
Response to MOV Requests
A response to each MOV request must be
received by the requesting activity via DAAS by
the reply due date entered in lower line print
positions 16-18 of the MOV request document,
except when a delayed suspension has been re-
quested due to operating commitments. Fleet units
mailing response cards will report by message to
the requesting activity that the cards have been
mailed when they are mailed less than 20 days
before the reply due date indicated in lower line
print positions 16-18 of MOV request documents.
The reply due date is established as the fifth day
of the second month following the cutoff date
entered in lower line print positions 12-14 of
the MOV request documents. Only the message
should be submitted.
When you receive MOV request documents,
you should review each document to determine
if the quantity on order is still required or if you
can reduce or cancel entirely. During the review,
the documents can be separated into two cate-
gories —those that can be partially or totally
canceled and those that the original quantity
ordered are still required. Upon your review, a
response will be transmitted to DAAS. For those
documents that can be partially or totally
canceled, an AP response will be prepared with
the routing identifier of the requesting ICP
entered in CCs 4-6 and in CCs 71-73 left blank
to allow for DAAS transmission. The quantity
field will indicate the quantity still required, not
the quantity being canceled. For example; if the
total quantity is being canceled, the quantity in
CCs 25-29 will be 00000. If the quantity is being
reduced from 5 to 2, the quantity in CCs 25-29
will be 2. For any document that the quantity is
still valid, you do not have to submit any
documents.
Overaged Requisitions for MOV
Request Not Received
When comparing MOV requests with related
requisitions in the MOF, it may be discovered that
MOV requests have not been received for some
overaged requisitions that apparently (based on
the most recent status attached) are being held by
the MOV originator. In such cases, follow-up or
cancellation action (if and as appropriate) should
be initiated per the NAVSUP P-485.
Delayed Submission of MOV
Response Cards
If operating commitments of your ship or late
receipts of the MOV request cards prevent
response by the reply due date, you or the MOV
activity should advise the material obligation
holder by message of the estimated date MOV
responses will be submitted and request sus-
pension of cancellation action on all requisitions
involved. To facilitate timely suspension of
cancellation action by the supply source, the
message also should indicate the activity address
code (AAC) of each requisitioner involved. When
a requisitioner is authorized more than one AAC,
each AAC will be identified. A copy of the
message will be sent to the cognizant TYCOM.
Consistent with messages received, material
obligation holders will suspend actions for
cancellation pending receipt of cancellation
requests or further advice from the requisitioner
or other designated activity.
Cancellation of Requisitions
When the recipient of MOV request docu-
ments responds with requests for cancellation of
items or reductions in quantities, you should
confirm each item or quantity cancellation with
a reply to cancellation request indicating status
code BR (cancellation authorized in response to
an MOV request). Funds will not be deobligated
until confirming cancellations are received from
the requisition holder. Material obligation holders
automatically cancel material obligations when no
response to MOV requests or no requests for
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