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Figure 10-35.-Information/documents required with the use of SFOEDL annotation codes.
Aged Unfilled Order Listing (AUOL)
October through March the OPTAR recordskeeper
Role of the Defense Accounting Office: One of the
situations that can develop from the DAO’s matching
process is the failure to find the expenditure document
counterpart to an unfilled order. (Unfilled orders are
1348 green copies and other Holding File 1 documents
that have been transmitted by the ships to the DAO.)
Such untilled orders are held in the DAOs files, pending
their cancellation by the ship or their subsequent
matching to an expenditure document. After 120 days
on file, these unfilled orders are itemized on the AUOL.
This listing is sent by the DAO to each ship on a
quarterly basis.
Introduction to the AUOL: Over the entire year the
OPTAR recordskeeper maintains the Requisition/
OPTAR Log (NAVCOMPT Form 2155) to use in
posting material receipts and processing supply system
cancellations on the “current” fiscal year’s OPTAR, the
last fiscal year’s OPTAR, and the fiscal year before
last’s OPTAR. However, from April through
September the OPTAR recordskeeper will actively
maintain only one OPTAR Log and will receive OPTAR
holder listings; e.g., SFOEDL, AUOL, on only that one
OPTAR the “current” fiscal year’s OPTAR. From
actively maintains two Requisition/OPTAR Logs and
receives OPTAR holder listings on two separate
OPTARs, one being the “current” fiscal year’s OPTAR
and the other the last fiscal year’s OPTAR. The chart
illustrated in figure 10-36 shows how many and which
AUOLs the OPTAR recodskeeper will receive for each
of the quarters.
As shown in figure 10-37, the OPTAR to which an
AUOL pertains is indicated by the fiscal year entry. The
Expense Limitation and Operating Budget numbers
identify the OPTAR grantor. Interpretation of these
numbers can be found in the Financial Management of
Resources (Operating Forces) Handbook. The OPTAR
holder number is simply the ship’s service designator
code and unit identification code. In the illustration
below, the OPTAR holder is USS Duarte, a Pacific Fleet
destroyer. For a description of the AUOL column by
column, refer to NAVSO P-3073.
Processing an itemized AUOL: The OPTAR
recordskeeper’s first step is to determine the completion
status of the requisitions related to the unfilled orders
on the AUOL. In making this determination, the
recordskeeper should first compute the date of 60th day
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