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Storekeeper 3 & 2 - Manual for watching over inventory and other things needed in a store
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Factors Determining Requirements
CHAPTER 5 PROCUREMENT Procurement is the act of obtaining materials or services. In the Navy, it is a tremendous undertaking. Think for a moment about the size of our modem Navy and the enormous quantities of materials essential for its operation. Just as a gun without ammunition cannot perform  its  intended  job,  ships  cannot  be  effective fighting units unless they have the materials required to support and sustain them. Material   may   be   procured   by   requisition   or purchase.  Requisitions  are  most  frequently  used,  but procurement  of  nonstandard  material  and  emergency requirements is usually accomplished by purchases. You  will  play  an  important  role  in  the  procurement of material for your ship. You must know what material is authorized, where it is obtained, the forms used in procurement,  and  how  to  prepare  them. This  chapter  presents  the  general  responsibility  for procurement  and  the  methods  normally  used  afloat. RESPONSIBILITY  FOR PROCUREMENT Supply officers are responsible for procuring all equipment  and  supplies  used  by  the  ship.  This  does  not include  medical  stems,  ammunition,  Marine  Corps stems,  and  those  materials  aromatically  furnished  to ships. Supply officers procure replenishment material for supply department stocks on their own initiative. They also procure supplies for other departments when they are  within  the  ship’s  allowance.  When  procuring technical  materials,  supply  officers  consult  with  other department heads to ensure that the materials meet desired  specifications. Many materials, equipments, and supplies used aboard ship are not stocked in supply storerooms but are ordered to meet a specific requirement of one of the ship’s departments. This material is ordered for “direct turnover”  (DTO)  to  the  requestor  when  received. The procurement of medical stores, ammunition, and  Marine  Corps  stems  is  the  responsibility  of  other departments. Some material will be received aboard ship without any procurement action by the supply department.  These  materials  are  usually  new  items  of equipment or equipage that are automatically furnished to ships as replacements for obsolete items. While  procurement  is  the  responsibility  of  the supply  officer,  the  actual  job  of  preparing  documents will normally be assigned to SKs. You maybe assigned to  perform  one  or  more  specific  tasks  relating  to procurement. The supply officer will rely on you to perform  your  job  properly. DETERMINATION  OF  REQUIREMENTS The supply officer is responsible for maintaining stocks to meet probable demands within the limits established  by  operation  plans.  This  includes;  general stores,  subsistence  items,  ship’s  stem  and  clothing stocks.  The  supply  officer,  with  other  supply  personnel, must  be  able  to  accurately  determine  the  requirements for  these  items. When repair parts are in the custody of supply officers,  they  are  responsible  for  requisitioning replacements for those that has been issued. When department heads have custody of repair parts, they are responsible for notifying the supply officer each time a repair part is taken from stock. The supply officer then requisitions a replenishment repair part. Special  Requirements Other  departments  may  require  special  material  or an item in a greater quantity than is usually stocked in the storeroom. For example, the engineering officer plans to re-brick a boiler, and you do not carry firebrick in   the   storeroom.   It   is   the   engineering   officer’s responsibility  to  inform  the  supply  officer  of  the  special Requirement. Responsibilities of Storekeepers Supply  officers  rely  on  SKs  to  prepare  procurement documents.   SKs   usually   determine   routine requirements and inform their supply officers about requirements  requiring  their  judgment  and  decision. This is not the sole job of one SK, all SKs share in this responsibility regardless of rate or where they work. Briefly stated below are some of the ways that SKs may fulfill their advisory functions. 5-1

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