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Storekeeper 3 & 2 - Manual for watching over inventory and other things needed in a store
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Receipt Documentation - 14242_96
CHAPTER 6 RECEIPT, CUSTODY, AND STOWAGE For   every   procurement   action,   except   for cancellations,   there   is   a   receipt   action.   When   a requisition is prepared, only the first of several supply functions  has  been  taken.  The  material  must  be received, identified, checked, and distributed to the storerooms  or  ordering  departments. You  might  think  of  a  Storekeeper’s  work  as  being a circle formed by a chain with each link representing a specific  job.  Each  link  is  dependent  on  the  others  just as there is a relationship between all Storekeeper jobs. If the procurement documents were properly prepared, the  receiving  procedure  will  be  relatively  simple.  If receipts  are  accomplished  properly,  the  rest  of  the  steps are  easier. This   chapter   discusses   the   general   shipboard procedures that must be followed in receiving stores, stowing   the   material   and   processing   the   receipt documents. The actual steps to accomplish this vary greatly from ship to ship depending upon the size and volume  of  stores.  Whether  one  Storekeeper  does  many jobs  or  there  are  individuals  assigned  to  specific  jobs, the end result must meet the requirements set forth in NAVSUP  P-485. MATERIAL RECEIPT As  in  every  operation,  responsibility  for  actions  to be taken are assigned to key personnel. In receipt of government-owned   material   for   your   ship, responsibility  takes  on  added  importance  because  of  the many  types  of  material  receipts  and  the  required accountability. The SK3 and SK2 should be aware of the  receipt  responsibilities  of  the  following  personnel  in order to assist in the receipt of material and to prepare themselves  for  added  responsibilities  as  they  advance in their career. SUPPLY   OFFICER—   Is  responsible  for  the receipt,  identification,  inspection,  and  distribution of  all  incoming  stores.  This  does  not  include medical   supplies   (except   on   special   accounting classes  207  and  224  ships),  Marine  Corps  stores, bulk   petroleum   products,   and   ammunition.   The supply officer is also responsible for the processing of  receipt  documentation.  The  supply  officer  will delegate the responsibility for the physical receipt of incoming stores to the leading storeroom Storekeeper. LEADING STOREROOM STOREKEEPER— Makes   sure   that   incoming   material   is   receipted, identified,  inspected,  sorted,  and  distributed,  Material may  be  distributed  to  supply  department  storerooms  or to other departments when the material is marked for direct   turnover   (DTO).   The   leading   storeroom Storekeeper also makes sure that receipt documents are accurately annotated and distributed for processing. If the  leading  storeroom  Storekeeper  is  not  there  during normal  working  hours,  the  next  senior  storeroom Storekeeper will assume these duties. In performing these   duties,   the   Storekeeper   delegated   the responsibility   of   receiving   incoming   stores   will exercise  direction  over  other  Storekeepers  and  the working  parties  handling  these  stores. DUTY   STOREKEEPER—   Makes  sure  that material  delivered  after  normal  working  hours,  is receipted,  identified,  inspected,  and  placed  in  the designated  receiving  section,  or  turned  over  to  the appropriate  department  if  the  receipt  document  is marked for DTO. The duty Storekeeper makes sure that receipt documents are properly annotated and given to the  leading  storeroom  Storekeeper  the  next  workday. TYPES OF RECEIPTS There are several types of receipts with various forms used to document the delivery of material. Receipts from Purchase Receipts  from  purchase  normally  include  materials or services received from vendors as a result of activity purchase action. Receipt documents may include direct purchase receipts milting from the use of DD Form 1155 or the imprest fund. Receipts from purchase also include material received from contractors as a result of an  inventory  manager  initiated  contract.  there  are invoiced  on  Material  Inspection  and  Receiving  Report (DD   Form   250)   or   Order   for   Supplies   and Services/Request  for  Quotations  (DD  Form  1155). 6-1

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