DIRECTIVES ISSUANCE SYSTEM
Your work as a Storekeeper will be governed to a
large extent by directives issued by the various
commands, bureaus, and offices of the Navy
These directives are issued in accordance with the
Department of the Navy Directives Issuance System,
SECNAVINST 5215.1, which sets the policies,
responsibilities, and standards for the administration of
the Navy Directives System.
PURPOSES OF THE SYSTEM
Use of this single Navywide numbering system for
directives enables each naval activity receiving
Group directives by subject and combine related
Distinguish between directives of a continuing
nature and those of a brief duration.
Obtain complete sets of instructions upon
activation or commissioning.
Determine, by use of periodic checklists, the
current status and completeness of its set of
Determine, by use of subject indexes, what
directives are in effect on a subject.
File directives and describe them as references
by one easy method.
Use the same numbering system for
correspondence files as for directives.
Since the system serves so many useful purposes,
it is important that you become well acquainted with
TYPES OF DIRECTIVES
The directives system provides for two types of
Directives containing authoritative or information
having continuing reference value or requiring
continuing action. An instruction remains in effect until
superseded or otherwise canceled by the originator or
Directives of a one-time or brief nature with
self-canceling provision. They have the same force and
effect as an instruction. Usually notices remain in effect
for less than 6 months. They may not remain in effect
for longer than 1 year.
Official correspondence in the Navy includes all
recorded communications sent or received by a person
in the Navy in the execution of the duties of his office.
Supply departments, both ashore and afloat, originate
and receive a large quantity of correspondence. Some
of the more common types are; directives outlining
supply policies and procedures, naval letters requesting
and furnishing procedural information and authority,
and letters and memorandums assigning duties and
Outgoing correspondence is normally drafted by
senior petty officers or officers of the supply
department. The SK3 or SK2 is primarily concerned
with typing and format. Some correspondence
originated by the supply department is of a recurring
nature and relatively standard in content. This may
include such correspondence as: recommended
changes to allowance lists, requests for special or
in-excess material, or periodic reports to higher
authority. Correspondence of this nature may be
drafted by the SK3 and SK2, using file copies of
previous correspondence as a guide.
The format and procedural requirements of official
correspondence Samples are found in the Department
of the Navy Correspondence Manual. Slight variations
from these formats may be practiced at different
commands. When assigned to a ballet requiring the
preparation of correspondence, it is necessary to consult
local command instructions outlining the details
pertaining to the preparation of correspondence. You
should consult local command instructions for
preparing official correspondence.
ROUTING AND HANDLING OFFICIAL
The fact that official correspondence is produced
implies that the information is being requested or
furnished. Unless this information is disseminated
accurately, the work to produce it has accomplished
very little. Correspondence requesting a report does not