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Receipt Documentation - 14242_96
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Storekeeper 3 & 2 - Manual for watching over inventory and other things needed in a store
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Figure 6-2.—Example of a Material Inspection and Receiving Report, DD Form 250
Figure 6-1.—Example of a DOD Single Line Item Release/Receipt Document, DD Form 1348-1. is completed by the technical representative and the receiving  Storekeeper.  Entries  to  be  completed  on  the DD-Form 250 are shown in figure 6-2. SERVMART  RECEIPTS Upon completion of shopping action, all material must be returned to the ship. The supply officer or the designated  representative,  using  the  SERVMART Shopping List (SSL) will count the material. Receipt quantities will be verified by placing a check made next to the quantity and the original SSL will be marked “receipt inspected and verified,” dated, and signed. FILES USED IN RECEIPT PROCESSING Files  are  maintained  for  documents  that  apply  to incoming material receipts. On receipt of the material, they are used m the receiving process. Files also are required  for  holding  such  documents  subsequent  to processing  in  order  to  provide  a  retained  record  of proofs  of  receipt  and/or  disposition  of  material. Material Outstanding File The   material   outstanding   file   has   a   copy   of procurement  documents  originated  by  the  ship  for material and services not yet received. It also includes related  documentation  such  as  followups,  supply  status and shipping status, as well as shipping documents that are specifically applicable to a single item. Material Completed File The  material  completed  file  has  a  copy  of  all  ship originated procurement documents which have been removed  from  the  material  outstanding  file.  However, such  documents  will  not  be  filed  in  the  material completed  file  until  receipt  procedures  for  all  items  are complete   and   payment   processing   for   purchased material has been accomplished. Multiple Item Shipping Documents OUTSTANDING FILE.— Shipping  memoranda, transportation control movement documents (TCMDs), and other types of shipping papers may show multiple item  shipments  that  have  not  been  received.  They 6-3

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