Figure 6-1.Example of a DOD Single Line Item Release/Receipt Document, DD Form 1348-1.
is completed by the technical representative and the
receiving Storekeeper. Entries to be completed on the
DD-Form 250 are shown in figure 6-2.
Upon completion of shopping action, all material
must be returned to the ship. The supply officer or the
designated representative, using the SERVMART
Shopping List (SSL) will count the material. Receipt
quantities will be verified by placing a check made next
to the quantity and the original SSL will be marked
receipt inspected and verified, dated, and signed.
FILES USED IN RECEIPT PROCESSING
Files are maintained for documents that apply to
incoming material receipts. On receipt of the material,
they are used m the receiving process. Files also are
required for holding such documents subsequent to
processing in order to provide a retained record of
proofs of receipt and/or disposition of material.
Material Outstanding File
The material outstanding file has a copy of
procurement documents originated by the ship for
material and services not yet received. It also includes
related documentation such as followups, supply status
and shipping status, as well as shipping documents that
are specifically applicable to a single item.
Material Completed File
The material completed file has a copy of all ship
originated procurement documents which have been
removed from the material outstanding file. However,
such documents will not be filed in the material
completed file until receipt procedures for all items are
complete and payment processing for purchased
material has been accomplished.
Multiple Item Shipping Documents
OUTSTANDING FILE. Shipping memoranda,
transportation control movement documents (TCMDs),
and other types of shipping papers may show multiple
item shipments that have not been received. They