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Figure 5-17.-Example of an Order Under Indefinite Delivery Contract (DD Form 1155)
reimbursement, a retained copy of the Standard Form 1129 is filed pending reimbursement and return of a “paid”  copy  of  the  Standard  Form  1129  from  the disbursing  officer. The  “paid”  copies  of  Standard Forms  1129  returned  by  the  disbursing  officer  should be filed in chronological order and retained for 2 years. IMPREST   FUND   PURCHASE   LOG.—   A locally prepared imprest fired purchase log must be maintained by the imprest fund cashier to provide a record of each transaction. An example of the log is shown in figure 5-16. ORDERING  UNDER  CONTRACTS Supply  activities  ashore  negotiate  various  type contracts with commercial vendors to provide material and  services  required  by  ships  and  activities.  These  are discussed in the following paragraphs. Indefinite  Delivery  Contracts An  indefinite  delivery  contract  exists  when  the terms  and  conditions  that  a  supplier  will  deliver specified  supplies  or  services  in  response  to  orders  have been agreed to. The time of delivery is specified in the order  rather  than  in  the  contract.  At  many  ports arrangements  have  been  made  for  ships  to  obtain supplies and services from commercial companies by placing  orders  under  indefinite  delivery  contracts  for supplies and services such as: Rubber stamps Laundry and drycleaning services Fuel and lubricating oils Repair and cleaning of special clothing Repair of office machines Ships and activities in the area are advised of these contracts by means of contract bulletins issued by the contracting   office. The  Order  for  Supplies  or Service/Request for Quotation (DD Form 1155) is used to  obtain  delivery  under  contract.  The  order  must include the contract number, discount terms, “X in the “Delivery” square, and schedule information. Figure 5-17 is an example of a DD Form 1155 prepared to obtain  delivery  of  an  item  under  an  indefinite delivery-type  contract. Blanket  Purchase  Agreements A  blanket  purchase  agreement  (BPA)  is  an arrangement  with  a  vendor  to  furnish  designated categories  of  material  for  a  specific  period  of  time. BPAs  are  made  by  shore  supply  activities.  This  method of  effecting  purchases  in  the  open  market  provides  an easy way to establish charge accounts with qualified Figure 5-16.-Example of an imprest fund purchase log. 5-29

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