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3.
4.
5.
indefinite retention and they have served the
activity’s immediate reference needs.
When the retention period of records of a
disestablished activity has not expired and the
records are not required either by the cognizant
bureau or office or by an activity assuming
responsibility for functions of the disestablished
activity.
When records have a retention period of more
than 4 years.
When records are inactive and are not required
for local operating purposes, provided-it is
determined that savings can be effected by the
transfer.
OFFICE PROCEDURES AND BEHAVIOR
Your contribution toward good human relations in
your office is fully as important as what you do about
physical conditions. At this point in your career your
personal influence is expanding. Once you become a
petty officer, you are not only responsible for yourself
but are also expected to exhibit qualities of leadership.
KNOWING YOUR OFFICE
When you begin work in a new billet, one of your
first jobs is to learn as much as possible about the
organization in which you work. You should learn the
purpose for which your office exists and the duties it
performs. Then you should study the office
organization and the chain of command. This textbook
will help you by furnishing general information about
various types of offices to which you maybe assigned,
but them will always be more to learn when you actually
arrive at each new duty station.
After you understand the functions of your office,
you will see how your own duties fit into these
functions. This knowledge will make your work more
interesting to you. Those files, for instance, that you
thought so dull, take on new interest when you know to
make use of the information they contain.
Those personnel who are now chiefs got there by
looking beyond their own jobs. You should know the
name and grade or rate of every member of your office,
and the manner in which signing officials sign their
names. You should also learn what part of the office
operation each person performs and how each person’s
work contributes to general office functions.
BEYOND YOUR OFFICE
The next step is to see your office as part of a huge
plan. You can look at any office to which you may be
assigned in two ways. One as a part of your own ship
or station. The other as a part of a broad program
operating through offices like yours in all ships and
stations, throughout the Navy,
Thinking of your office in its relation to your ship
or station, you should study the ship or station
organization. You should also study the names, titles,
and grades of those above your office in the chain of
command. You should know which other offices are
closely related to yours in their duties.
To understand the Navywide program of which you
are a part, study the publications related to your work.
Learn what reports are due and in what form.
Remember what you read in chapter 1 of this course
about various aspects of a Storekeeper’s work. To
which of these does your billet belong? How is it
related to others?
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